Rugby World Cup 2019 Organising Committee Japan 2019, is now requesting proposals and supporting information from companies interested in assisting in the delivery of Rugby World Cup 2019. The procurement opportunities will be detailed on this page on rugbyworldcup.com. Please see the latest opportunities below.
 

Rugby World Cup 2019 Organising Committee: Procurement Information

 

Subject

Rugby World Cup 2019™

Proposal-Based Competitive Bidding for Commissioning of the Opening Ceremony-Related Services

 

RFP Period

Wednesday, June 20, 2018 - Friday, July 6, 2018 (11:00 am, Japan Standard Time)

 

Scope

Contract:  Rugby World Cup 2019™

Commissioning of the services relevant to the Opening Ceremony

Duration: From the contract signing date until 31 December 2019

*This may depend on the state of drafting the final report et al.

 

Eligibility/

Participation Conditions

1) A supplier to whom none of the conditions below (as paragraphs A, B and C) may apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

A)     A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

B)     A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

C)     A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or any similar person (or entity)

2) A supplier ranked “A,” “B” or “C” according to the eligibility standards for the tender participation in the provision of services as defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3) Sufficient capability to provide the required documentation and services in both English and Japanese.

4) In the case a consortium is formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal. At least one of the suppliers should also meet the above conditions 1) to 3).

 

Application Process

1)    Application

If you are interested in applying for the procurement, please send by email (copies) the Application Form, the Non-Disclosure Declaration and the Participation Eligibility Check Sheet (all using the designated templates), as well as the Notification of the Eligibility Screening Results (as defined by the Japanese government agencies [2016, 2017 and 2018 versions] to the address indicated below (see “Enquiries”) no later than Friday, July 6, 2018 (11:00 am, Japan Standard Time) The designated Application Form, Non-Disclosure Declaration and Participation Eligibility Check Sheet should be submitted in Japanese.

 

2)    Submission of the bidding and proposal documents

-      Please make sure that the original documents are submitted (both by post and by e-mail) to the address indicated below (see “Enquiries”) no later than 17:00pm, 3rd August 2018 (Japan Standard Time).

 

Comprehensive Evaluation Method

1) The successful bidder in this case shall be decided according to the proposal-based competitive bidding method.

2) Among those who are acknowledged to have already met the aforementioned participation conditions by this Organising Committee and have made an effective bid at a price within the planned price range, the successful bidder shall be determined among those rated highly in terms of the level of understanding and feasibility vis-à-vis the commissioned services.

*Please refer to the tender documentation (“INSTRUCTIONS”) for further details.

 

Others

1)    Language used for the contract process

Japanese

2)    Bids deemed to be not valid

Bids by those who are not entitled to participate in accordance with the requirements stipulated above; bids by those who are discovered to have made any false statements in bidding or application documents; and bids that are found to have violated the bidding conditions.

3)    Eligibility/participation conditions

A supplier currently applying for its eligibility (according to the standards for the tender participation as defined by the Japanese government agencies [2016, 2017 and 2018 versions]) shall be permitted to participate, provided that: a) such information is provided in writing (in any format) at the time of requesting participation; and b) the Notification of the Eligibility Screening Results is presented no later than the closing date/time for this RFP period.  Unless a copy of the said Notification is submitted in time, the supplier’s proposal shall be cancelled.

4)    Briefing on the bidding process

None

5)    Others

Please refer to the tender documentation (“INSTRUCTIONS”) for details.

6)    Presentation

Presentation will be held after Wednesday, August 8. At the time of application, each supplier may choose the preferred method of its presentation, i.e., either on a face-to-face basis or by video-conference via the Web; and upon confirmation of the number of prospective bidders, the schedule for presentations shall be determined and notified to the respective suppliers.

 

Enquiries

Finance & Procurement Department,
Finance & Legal Division,

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your emails/mail in Japanese to the address above with the subject line: “Rugby World Cup 2019™ Japan: Proposal for Commissioning of the Opening Ceremony-Related Services”

 

Attachment

-Tender documentation (“INSTRUCTIONS”) *Including the designated Application Form, Non-Disclosure Declaration and Participation Eligibility Check Sheet.

-RWC2019_RFP_Form1,3

-RWC2019_RFP_Form2

 

 

 

Subject

Submission of Proposal for “Designing and Production of the Rugby World Cup 2019™ Pop-up Museum (tentative title)”

Procurement Opportunity Details

Designing and Production of the Rugby World Cup 2019TM Pop-up Museum, including the following:

-Planning, operation and administrative work of the Pop-up Museum

-Project design based on the Pop-up Museum operation

-Field research based on the plan and drafting of the final report

-Production of the respective Pop-up Museum items

-Production control, delivery and management

-Direction of project operation

-Trophy Tour-related planning, transport, security and production et al.

Qualification for participating in the tender

1)A supplier of which the below A),B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

 A) A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

 B) A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

 C) A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)  

2)A supplier that has a Grade A, B or C classification in “the provision of services and others” as per the competitive tender qualification as set out by all ministries and agencies for fiscal year 2016, 2017 and 2018.

3)A supplier who has previously been involved in or is currently involved in a major international sports event and has provided or is currently providing similar services at said event.

4)A supplier that is able to conduct business in Japanese.

5)In the case that a consortium is formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal. Either one of the suppliers should meet the conditions listed above.

Application Process

-If you are interested, please submit the signed Non-Disclosure Declaration, Application Form, RFP Participation Eligibility Check Sheet by e-mail to the address below by 11:00am on Monday, 11 June 2018.

-The written proposal must be submitted no later than 11:00am onThuresday, 21 June 2018.

Enquiries

Rugby World Cup 2019 Organising Committee

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your emails to the address above with the subject line: “Proposal for Designing and Production of the Rugby World Cup 2019™ Pop-up Museum (tentative title)”

Attachments

Available

RFP instructions

 

 

 

 

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Subject 【CLOSED】Rugby World Cup 2019™ Japan: Pronouncement on the prior confirmation of the discretionary contract on ”Rugby World Cup 2019TM Japan: High Level Design Review of the Tournament Network"
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Subject 【CLOSED】Rugby World Cup 2019™ Japan: Fundamental Planning and Design for Temporary Overlay
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