Rugby World Cup 2019 Organising Committee Japan 2019, is now requesting proposals and supporting information from companies interested in assisting in the delivery of Rugby World Cup 2019. The procurement opportunities will be detailed on this page on rugbyworldcup.com. Please see the latest opportunities below.
 

Rugby World Cup 2019 Organising Committee: Procurement Information

Subject Rugby World Cup 2019™ Japan: Procurement of the Tournament Network Equipment
RFP Period Friday, 2 February 2018 to Tuesday, 13 February 2018 11:00 am (Japan Standard Time)
Scope

Contract: Procuring Tournament Network Equipment
Duration: From the contract signing date until the end of November 2019

Eligibility/Participation Conditions

(1) A supplier of which the below A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):
 A) A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.
 B) A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.
 C) A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)
(2) “A” ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).
(3) Those who are able to conduct business in Japanese.
(4) In the case a consortium is formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal. Either one of the supplier should meet the above conditions (1) to (3).

Application Process

(1) Application
 - If you are interested to apply to the procurement, please send the Application Form (using the designated template), Participation Eligibility Check Sheet, Non-Disclosure Declaration (using the designated template) together to both by email and by post to the email address shown in the below Enquiries by 11:00am on Tuesday, 13 February 2018 (Japan Standard Time).
 - Application Form, Participation Eligibility Check Sheet and the Non-Disclosure Declaration should be submitted in Japanese.
(2) Distribution of contract (draft), specification
 - Materials will be distributed to participants who have submitted the signed Non-Disclosure Declaration, Application Form, Participation Eligibility Check Sheet, as well as to those we approve the aforementioned participation conditions are met. (Distribution of these materials are free of charge.)
(3) Submission of the bidding and proposal documents
 - Please submit the documents both by e-mail no later than 5:00pm Monday, 12 March 2018 (Japan Standard Time), and by post to arrive by the same day to the email address/address shown in the below Enquiries.
(4) Date and place of bid opening
 - Date: 11:00 am on Thursday 15 March 2018 (Japan Standard Time)
 - Place: Rugby World Cup 2019 Organising Committee meeting room

Comprehensive Evaluation Method

(1) In this case, the successful bidder is decided by the general competitive bidding method.
(2) Suppliers judged by the organization committee that the contents of the proposal satisfy the specifications, and among the suppliers who made a valid bid at a price within the range of the planned price, make the supplier who bid at the lowest price the successful bidder.
(3) In the case 2 or more suppliers reach the same lowest bid price a draw will take place to determine the bidding result.
The details depend on the tender document.

Others

(1) Language used for the contract process
 Japanese
(2) Invalid Bids
 Bids by those who are not entitled to participate shown in this publication material, bids by those who made false statements in bidding or application documents and bids which violated the conditions of bidding will be invalid.
(3) Negotiation during the process
 None
(4) Drafting the contract
 Based on the contract (draft) distributed in Application Process (2)
(5) Orientation on the bid
 None
(6) Period which the respond will be made to the questions
 Tuesday, 13 February 2018 to Monday, 19 February 2018 11:00 am (Japan Standard Time)
(7) Others
 Tender documentation

Enquiries

Rugby World Cup 2019 Organising Committee
Address: Nippon Seinenkan Japan Sport Council Building
4-1 Kasumigaoka, Shinjuku-ku, Tokyo Japan 160-0013
E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your emails/mail in Japanese to the address above with the subject line: “Rugby World Cup 2019TM Japan: Procurement of the Tournament Network Equipment”.

Attachments Tender documentation

 

 

 

Subject Submission of Proposals Regarding the “Outsourcing of the Promotional Work in Preparation for the 19th March Host City Pre-Sales of the Rugby World Cup 2019™ Ticket”
Procurement Opportunity Detail Provision of promotional work in the lead up to the start of the Rugby World Cup 2019™ ticket pre-sales for host city, including the following:
- Planning and implementation of the ticketing booth for host city pre-sales
- Planning and operation of the ticketing booth for host city pre-sales
- Host city research based on planning and final report
- Production of the 12 units of event booths for all of the host cities
- Manage production and delivery
- Direction of the event and production
And others
Qualification for participating in the tender

1) A supplier that has a Grade A, B or C classification in “the provision of services and others” as per the competitive tender qualification as set out by all ministries and agencies for fiscal year 2016, 2017 and 2018.
2) A supplier who has previously been involved in or is currently involved in a major international sports event and has provided or is currently providing similar services at said event.
3) A supplier that is able to conduct business in Japanese.
4) In the case that a consortium is formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal. Either one of the suppliers should meet the conditions listed above.

Application Process

- If you are interested in submitting a proposal, please send by e-mail to the address below by 17:00 on Friday, 7 February 2018.
- Presentation:Friday, 8 February or later

Enquiries

Rugby World Cup 2019 Organising Committee 
E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your emails to the address above with the subject line: “Proposals of the Promotional Work in Preparation for the 19th March Host City Pre-Sales of the Rugby World Cup 2019TM Ticket”

Attachments

Available
企画提案募集要項_3月19日開催都市先行抽選販売プロモーションブース企画制作業務


仕様書_3月19日開催都市先行抽選販売プロモーションブース企画制作業務

 

 

 

Subject 【CLOSED】Rugby World Cup 2019™ Japan: Development and Implementation of the Tournament Management System
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Request for Information Regarding the Match Official Communication System
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Submission of Proposals Regarding the “Outsourcing of the Promotional Work in Preparation for the Start of the Rugby World Cup 2019TM Ticket Sales”
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Pronouncement on the prior confirmation of the discretionary contract on ”Rugby World Cup 2019TM Japan: High Level Design Review of the Tournament Network"
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Consignment of the Tournament Network Integration
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Catering Procurement Planning
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Request for Proposal on Detailed Design of the Tournament Network
Subject 【CLOSED】Rugby World Cup 2019™: Volunteer Recruitment Portal Service Provision and Support
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Consignment of Design of Items, Manufacture Control, Item Production and Delivery Control for City Dressing
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Consignment of the Fundamental Planning, Cost Estimation and Design of Items for Venue Dressing and Venue Wayfinding & Signage
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Fundamental Planning and Design for Temporary Overlay
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Project Management for Temporary Overlay
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Accommodation and Transport Centre Operations
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Ticketing Supplier