Rugby World Cup 2019 Organising Committee Japan 2019, is now requesting proposals and supporting information from companies interested in assisting in the delivery of Rugby World Cup 2019. The procurement opportunities will be detailed on this page on rugbyworldcup.com. Please see the latest opportunities below.
 

Rugby World Cup 2019 Organising Committee: Procurement Information

Subject

Rugby World Cup 2019™ Japan: FY2018 and FY2019 outsourcing of support services including radio frequency management

RFP Period

Monday, 13 August 2018 to 11:00am on Friday, 24 August 2018

(Japan Standard Time)

Scope

Contract: Implementation of radio frequency management and radio-related operations during the Tournament Period

Duration: From the date of the contract until Friday, 29 November 2019.

Eligibility/

Participation Conditions

1) A supplier to which the following A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

  A) A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

  B) A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

  C) A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity) 

2) “A”, “B” or “C” ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3) Those who are capable of conducting business in Japanese.

4) Those who will be in charge or practically involved in providing the required services must be qualified as Second-Class Technical Radio Operator for On-The-Ground Services or Second-Class Radio Operator for General Services or above.

5) In the case of a consortium formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal, with at least one of the suppliers meeting the above requirements from 1) to 3).

Application Process

1)Application

·If you are interested in applying for the procurement, please send by email (copies of) the Application Form, the Non-Disclosure Declaration and the Participation Eligibility Check Sheet (all using the designated templates) to the address indicated below (see “Enquiries”) no later than Friday, 24 August 2018 (11:00am, Japan Standard Time).

·The designated Application Form, Non-Disclosure Declaration and Participation Eligibility Check Sheet should be submitted in Japanese.

2) Distribution of the contract (draft) and the specifications

·Please refer to the tender instruction documents for more information. (These documents will be distributed at no cost.)

3)Submission of the bidding document and the proposal

·Original copies of the document must be submitted to the address indicated below (“Enquiries”) by no later than Monday, 10 September 2018 (17:00pm, Japan Standard Time). If you are submitting the documents by mail, they must be received by the aforementioned date.

4) Bid opening date and location

·Thursday, 13 September 2018 at 11:00pm (Japan Standard Time)

·Rugby World Cup 2019 Organising Committee

Comprehensive Evaluation Method

1)     The successful bidder shall be decided by the general competitive bidding method (based on the minimum bid price).

2)     The successful bidder will be the bidder with the lowest fee proposal as selected from among those who have satisfied the qualifications and eligibilities as determined by the Organising Committee and who has submitted an effective proposal providing fees within the price cap.

3)     If there are two or more bidders with the lowest bidding price, the successful bidder will be selected through a draw.

For details, please refer to the tender instruction documents.

Others

1)    Language used for the contract process

Japanese

2) Bids deemed to be not valid

Bids by those who are not entitled to participate in accordance with the requirements stipulated above; bids by those who are discovered to have made any false statements in bidding or application documents; and bids that are found to have violated the bidding conditions.

3) Ability to negotiate the bidding process

None

4) Development of an agreement

Based on the draft contract mentioned in (2) of the “Application Process” section.

5) Briefing session on the bidding process

None

6) Period for the submission of questions regarding the tender documents (instructions)

Friday, 24 August 2018 to Thursday, 30 August 2018 at 11:00am.

7) Others

Please refer to the tender documentation (instructions) for details.

Enquiries

Rugby World Cup 2019 Organising Committee

Address: 4-1 Kasumigaoka-machi, Shinjuku-ku, Tokyo Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your emails/mail in Japanese to the address above with the subject line: “Rugby World Cup 2019™: FY2018 and FY2019 outsourcing of support services incl. radio frequency management work”

Attachments

Tender documentation

Form1-3

 

 

 

Subject

Rugby World Cup 2019TM Japan: Stadium Catering provision for Kumagaya Venue

RFP Period

Friday 10th August to 11:00am on Tuesday, 21st August 2018 (Japan Standard Time)

Scope

Rugby World Cup 2019TM Japan:

Selection of the Kumagaya Venue Catering Company as follows

1)      Catering for Teams & Officials

2)      Catering for Tournament Guests

3)      Catering for Host Broadcast

4)      Catering for Media

Eligibility/

Participation Conditions

1.         A supplier of which the below A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

  A)      A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

  B)       A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

  C)       A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)  

 

2.        “A,” “B”or “C”  ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3.        A supplier who has previously been involved in a major event.

4.        Those who are able to conduct business in Japanese.

5.        In the case a consortium is formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal. Either one of the supplier should meet the above conditions 2, 3 and 4.

Application Process

(1) Application

・   If you are interested to apply to the RFP, please send the Application Form (using the designated template), RFP Participation Eligibility Check Sheet, Non-Disclosure Declaration (using the designated template) together with your past business/project achievements which are similar to this RFP (in free format) both by email. email address shown in the below Enquiries by 11:00am on Tuesday, 21 August 2018.

・   Application Form, RFP Participation Eligibility Check Sheet and the Non-Disclosure Declaration should be submitted in Japanese.

 

(2) Distribution of specification.

・   Materials will be distributed to participants who have submitted the signed Non-Disclosure Declaration, Application Form, RFP Participation Eligibility Check Sheet, as well as to those we approve the afore mentioned participation conditions are met. (Distribution of these materials are free of charge.)

 

(3) Submission of the proposal and bidding documents

・   Please submit the documents by e-mail no later than 5:00pm Tuesday, 25 September 2018 (Japan Standard Time), and by email address shown in the below Enquiries.

 

(4) Date and place of bid opening

・   Date: Beginning of October 2018 (Japan Standard Time) Specific dates to be announced differently.

・   Place: Rugby World Cup 2019 Organising Committee meeting room

Evaluation Method

The contract will be awarded based on the submitted Proposal:

 

(1) The method to award the contract

Participating suppliers will join the bid by submitting proposal and pricing information. Among the suppliers which the bidding price is within the range of the planned pricing, the contract will be awarded to the supplier that scores the highest taking into account both the technical score and pricing score.

In the case 2 or more suppliers reach the same highest comprehensive score, the least pricing score supplier will be awarded. If the pricing score will also be the same, a draw will take place to determine the bidding result. 

Details are explained in the RFP instructions

Others

(1) Language used for the contract process

Japanese

(2) Invalid Bids

Bids by those who are not entitled to participate shown in this publication material, bids by those who made false statements in bidding or application documents and bids which violated the conditions of bidding will be invalid.

(3) Negotiation during the process

None

(4) Site Visit

Schedule to be held Thursday 30th August. Specific date will be written in the specification.

(5) Period which the respond will be made to the questions

3 September to 13 September 2018

(6)  Others

Refer to the RFP instructions

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your emails/mail in Japanese to the address above with the subject line: “Rugby World Cup 2019TM Japan: Catering procurement for Kumagaya Venue”.

Attachments

RFP instructions

 

 

 

 

Subject

Rugby World Cup 2019TM Japan: Stadium Catering provision for Tokyo Venue

RFP Period

Friday 10th August to 11:00am on Tuesday, 21st August 2018 (Japan Standard Time)

Scope

Rugby World Cup 2019TM Japan:

Selection of the Tokyo Venue Catering Company as follows

1)      Catering for Teams & Officials

2)      Catering for Tournament Guests

3)      Catering for Host Broadcast

Eligibility/

Participation Conditions

1.         A supplier of which the below A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

  A)      A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

  B)       A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

  C)       A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)  

 

2.        “A,” “B”or “C”  ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3.        A supplier who has previously been involved in a major event.

4.        Those who are able to conduct business in Japanese.

5.        In the case a consortium is formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal. Either one of the supplier should meet the above conditions 2, 3 and 4.

Application Process

(1) Application

・   If you are interested to apply to the RFP, please send the Application Form (using the designated template), RFP Participation Eligibility Check Sheet, Non-Disclosure Declaration (using the designated template) together with your past business/project achievements which are similar to this RFP (in free format) both by email. email address shown in the below Enquiries by 11:00am on Tuesday, 21 August 2018.

・   Application Form, RFP Participation Eligibility Check Sheet and the Non-Disclosure Declaration should be submitted in Japanese.

 

(2) Distribution of specification.

・   Materials will be distributed to participants who have submitted the signed Non-Disclosure Declaration, Application Form, RFP Participation Eligibility Check Sheet, as well as to those we approve the afore mentioned participation conditions are met. (Distribution of these materials are free of charge.)

 

(3) Submission of the proposal and bidding documents

・   Please submit the documents by e-mail no later than 5:00pm Tuesday, 25 September 2018 (Japan Standard Time), and by email address shown in the below Enquiries.

 

(4) Date and place of bid opening

・   Date: Beginning of October 2018 (Japan Standard Time) Specific dates to be announced differently.

・   Place: Rugby World Cup 2019 Organising Committee meeting room

Evaluation Method

The contract will be awarded based on the submitted Proposal:

 

(1) The method to award the contract

Participating suppliers will join the bid by submitting proposal and pricing information. Among the suppliers which the bidding price is within the range of the planned pricing, the contract will be awarded to the supplier that scores the highest taking into account both the technical score and pricing score.

In the case 2 or more suppliers reach the same highest comprehensive score, the least pricing score supplier will be awarded. If the pricing score will also be the same, a draw will take place to determine the bidding result. 

Details are explained in the RFP instructions

Others

(1) Language used for the contract process

Japanese

(2) Invalid Bids

Bids by those who are not entitled to participate shown in this publication material, bids by those who made false statements in bidding or application documents and bids which violated the conditions of bidding will be invalid.

(3) Negotiation during the process

None

(4) Site Visit

Schedule to be held Friday 31th August. Specific date will be written in the specification.

(5) Period which the respond will be made to the questions

3 September to 13 September 2018

(6)  Others

Refer to the RFP instructions

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your emails/mail in Japanese to the address above with the subject line: “Rugby World Cup 2019TM Japan: Catering procurement for Tokyo Venue”.

Attachments

RFP instructions

 

 

 

Subject

Rugby World Cup 2019TM Japan: Stadium Catering provision for Fukuoka Venue

RFP Period

Friday 10th August to 11:00am on Tuesday, 21st August 2018 (Japan Standard Time)

Scope

Rugby World Cup 2019TM Japan:

Selection of the Fukuoka Venue Catering Company as follows

1)      Catering for Teams & Officials

2)      Catering for Tournament Guests

3)      Catering for Host Broadcast

4)      Catering for Media

Eligibility/

Participation Conditions

1.         A supplier of which the below A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

  A)      A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

  B)       A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

  C)       A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)  

 

2.        “A,” “B”or “C”  ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3.        A supplier who has previously been involved in a major event.

4.        Those who are able to conduct business in Japanese.

5.        In the case a consortium is formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal. Either one of the supplier should meet the above conditions 2, 3 and 4.

Application Process

(1) Application

・   If you are interested to apply to the RFP, please send the Application Form (using the designated template), RFP Participation Eligibility Check Sheet, Non-Disclosure Declaration (using the designated template) together with your past business/project achievements which are similar to this RFP (in free format) both by email. email address shown in the below Enquiries by 11:00am on Tuesday, 21 August 2018.

・   Application Form, RFP Participation Eligibility Check Sheet and the Non-Disclosure Declaration should be submitted in Japanese.

 

(2) Distribution of specification.

・   Materials will be distributed to participants who have submitted the signed Non-Disclosure Declaration, Application Form, RFP Participation Eligibility Check Sheet, as well as to those we approve the aforementioned participation conditions are met. (Distribution of these materials are free of charge.)

 

(3) Submission of the proposal and bidding documents

・   Please submit the documents by e-mail no later than 5:00pm Tuesday, 25 September 2018 (Japan Standard Time), and by email address shown in the below Enquiries.

 

(4) Date and place of bid opening

・   Date: Beginning of October 2018 (Japan Standard Time) Specific dates to be announced differently.

・   Place: Rugby World Cup 2019 Organising Committee meeting room

Evaluation Method

The contract will be awarded based on the submitted Proposal:

 

(1) The method to award the contract

Participating suppliers will join the bid by submitting proposal and pricing information. Among the suppliers which the bidding price is within the range of the planned pricing, the contract will be awarded to the supplier that scores the highest taking into account both the technical score and pricing score.

In the case 2 or more suppliers reach the same highest comprehensive score, the least pricing score supplier will be awarded. If the pricing score will also be the same, a draw will take place to determine the bidding result. 

Details are explained in the RFP instructions

Others

(1) Language used for the contract process

Japanese

(2) Invalid Bids

Bids by those who are not entitled to participate shown in this publication material, bids by those who made false statements in bidding or application documents and bids which violated the conditions of bidding will be invalid.

(3) Negotiation during the process

None

(4) Site Visit

Schedule to be held Tuesday 28th August. Specific date will be written in the specification.

(5) Period which the respond will be made to the questions

3 September to 13 September 2018

(6)  Others

Refer to the RFP instructions

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your emails/mail in Japanese to the address above with the subject line: “Rugby World Cup 2019TM Japan: Catering procurement for Fukuoka Venue”.

Attachments

RFP instructions

 

 

 

Subject

Rugby World Cup 2019TM Japan: Stadium Catering provision for Kumamoto Venue

RFP Period

Friday 10th August to 11:00am on Tuesday, 21st August 2018 (Japan Standard Time)

Scope

Rugby World Cup 2019TM Japan:

Selection of the Kumamoto Venue Catering Company as follows

1)      Catering for Teams & Officials

2)      Catering for Tournament Guests

3)      Catering for Host Broadcast

4)      Catering for Media

Eligibility/

Participation Conditions

1.         A supplier of which the below A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

  A)      A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

  B)       A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

  C)       A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)  

 

2.        “A,” “B”or “C”  ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3.        A supplier who has previously been involved in a major event.

4.        Those who are able to conduct business in Japanese.

5.        In the case a consortium is formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal. Either one of the supplier should meet the above conditions 2, 3 and 4.

Application Process

(1) Application

・   If you are interested to apply to the RFP, please send the Application Form (using the designated template), RFP Participation Eligibility Check Sheet, Non-Disclosure Declaration (using the designated template) together with your past business/project achievements which are similar to this RFP (in free format) both by email. email address shown in the below Enquiries by 11:00am on Tuesday, 21 August 2018.

・   Application Form, RFP Participation Eligibility Check Sheet and the Non-Disclosure Declaration should be submitted in Japanese.

 

(2) Distribution of specification.

・   Materials will be distributed to participants who have submitted the signed Non-Disclosure Declaration, Application Form, RFP Participation Eligibility Check Sheet, as well as to those we approve the aforementioned participation conditions are met. (Distribution of these materials are free of charge.)

 

(3) Submission of the proposal and bidding documents

・   Please submit the documents by e-mail no later than 5:00pm Tuesday, 25 September 2018 (Japan Standard Time), and by email address shown in the below Enquiries.

 

(4) Date and place of bid opening

・   Date: Beginning of October 2018 (Japan Standard Time) Specific dates to be announced differently.

・   Place: Rugby World Cup 2019 Organising Committee meeting room

Evaluation Method

The contract will be awarded based on the submitted Proposal:

 

(1) The method to award the contract

Participating suppliers will join the bid by submitting proposal and pricing information. Among the suppliers which the bidding price is within the range of the planned pricing, the contract will be awarded to the supplier that scores the highest taking into account both the technical score and pricing score.

In the case 2 or more suppliers reach the same highest comprehensive score, the least pricing score supplier will be awarded. If the pricing score will also be the same, a draw will take place to determine the bidding result. 

 

Details are explained in the RFP instructions

Others

(1) Language used for the contract process

Japanese

(2) Invalid Bids

Bids by those who are not entitled to participate shown in this publication material, bids by those who made false statements in bidding or application documents and bids which violated the conditions of bidding will be invalid.

(3) Negotiation during the process

None

(4) Site Visit

Schedule to be held Wednesday 29th August. Specific date will be written in the specification.

(5) Period which the respond will be made to the questions

3 September to 13 September 2018

(6)  Others

Refer to the RFP instructions

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your emails/mail in Japanese to the address above with the subject line: “Rugby World Cup 2019TM Japan: Catering procurement for Kumamoto Venue”.

Attachments

RFP instructions

 

 

 

Subject

Rugby World Cup 2019TM Japan: Stadium Catering provision for Oita Venue

RFP Period

Friday 10th August to 11:00am on Tuesday, 21st August 2018 (Japan Standard Time)

Scope

Rugby World Cup 2019TM Japan:

Selection of the Oita Venue Catering Company as follows

1)      Catering for Teams & Officials

2)      Catering for Tournament Guests

3)      Catering for Host Broadcast

4)      Catering for Media

Eligibility/

Participation Conditions

1.         A supplier of which the below A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

  A)      A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

  B)       A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

  C)       A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)  

 

2.        “A,” “B”or “C”  ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3.        A supplier who has previously been involved in a major event.

4.        Those who are able to conduct business in Japanese.

5.        In the case a consortium is formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal. Either one of the supplier should meet the above conditions 2, 3 and 4.

Application Process

(1) Application

・   If you are interested to apply to the RFP, please send the Application Form (using the designated template), RFP Participation Eligibility Check Sheet, Non-Disclosure Declaration (using the designated template) together with your past business/project achievements which are similar to this RFP (in free format) both by email. email address shown in the below Enquiries by 11:00am on Tuesday, 21 August 2018.

・   Application Form, RFP Participation Eligibility Check Sheet and the Non-Disclosure Declaration should be submitted in Japanese.

 

(2) Distribution of specification.

・   Materials will be distributed to participants who have submitted the signed Non-Disclosure Declaration, Application Form, RFP Participation Eligibility Check Sheet, as well as to those we approve the aforementioned participation conditions are met. (Distribution of these materials are free of charge.)

 

(3) Submission of the proposal and bidding documents

・   Please submit the documents by e-mail no later than 5:00pm Tuesday, 25 September 2018 (Japan Standard Time), and by email address shown in the below Enquiries.

 

(4) Date and place of bid opening

・   Date: Beginning of October 2018 (Japan Standard Time) Specific dates to be announced differently.

・   Place: Rugby World Cup 2019 Organising Committee meeting room

Evaluation Method

The contract will be awarded based on the submitted Proposal:

 

(1) The method to award the contract

Participating suppliers will join the bid by submitting proposal and pricing information. Among the suppliers which the bidding price is within the range of the planned pricing, the contract will be awarded to the supplier that scores the highest taking into account both the technical score and pricing score.

In the case 2 or more suppliers reach the same highest comprehensive score, the least pricing score supplier will be awarded. If the pricing score will also be the same, a draw will take place to determine the bidding result. 

 

Details are explained in the RFP instructions

Others

(1) Language used for the contract process

Japanese

(2) Invalid Bids

Bids by those who are not entitled to participate shown in this publication material, bids by those who made false statements in bidding or application documents and bids which violated the conditions of bidding will be invalid.

(3) Negotiation during the process

None

(4) Site Visit

Schedule to be held Monday 27th August. Specific date will be written in the specification.

(5) Period which the respond will be made to the questions

3 September to 13 September 2018

(6)  Others

Refer to the RFP instructions

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your emails/mail in Japanese to the address above with the subject line: “Rugby World Cup 2019TM Japan: Catering procurement for Oita Venue”.

Attachments

RFP instructions

 

 

 

 

Subject

Rugby World Cup 2019TM Japan: Stadium Catering provision for Shizuoka Venue

RFP Period

Wednesday 8th August to 11:00am on Thursday, 16th August 2018 (Japan Standard Time)

Scope

Rugby World Cup 2019TM Japan:

Selection of the Shizuoka Venue Catering Company as follows

1)     Catering for Teams & Officials

2)     Catering for Tournament Guests

3)     Catering for Host Broadcast

4)     Catering for Media

Eligibility/

Participation Conditions

1.         A supplier of which the below A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

  A)      A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

  B)       A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

  C)       A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)  

 

2.        “A,” “B”or “C”  ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3.        A supplier who has previously been involved in a major event.

4.        Those who are able to conduct business in Japanese.

5.        In the case a consortium is formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal. Either one of the supplier should meet the above conditions 2, 3 and 4.

Application Process

(1) Application

・   If you are interested to apply to the RFP, please send the Application Form (using the designated template), RFP Participation Eligibility Check Sheet, Non-Disclosure Declaration (using the designated template) together with your past business/project achievements which are similar to this RFP (in free format) both by email. email address shown in the below Enquiries by 11:00am on Thursday 16 August 2018.

・   Application Form, RFP Participation Eligibility Check Sheet and the Non-Disclosure Declaration should be submitted in Japanese.

 

(2) Distribution of specification.

・   Materials will be distributed to participants who have submitted the signed Non-Disclosure Declaration, Application Form, RFP Participation Eligibility Check Sheet, as well as to those we approve the aforementioned participation conditions are met. (Distribution of these materials are free of charge.)

 

(3) Submission of the proposal and bidding documents

・   Please submit the documents by e-mail no later than 5:00pm Tuesday, 18 September 2018 (Japan Standard Time), and by email address shown in the below Enquiries.

 

(4) Date and place of bid opening

・   Date: Beginning of October 2018 (Japan Standard Time) Specific dates to be announced differently.

・   Place: Rugby World Cup 2019 Organising Committee meeting room

Evaluation Method

The contract will be awarded based on the submitted Proposal:

 

(1) The method to award the contract

Participating suppliers will join the bid by submitting proposal and pricing information. Among the suppliers which the bidding price is within the range of the planned pricing, the contract will be awarded to the supplier that scores the highest taking into account both the technical score and pricing score.

In the case 2 or more suppliers reach the same highest comprehensive score, the least pricing score supplier will be awarded. If the pricing score will also be the same, a draw will take place to determine the bidding result. 

 

Details are explained in the RFP instructions

Others

(1) Language used for the contract process

Japanese

(2) Invalid Bids

Bids by those who are not entitled to participate shown in this publication material, bids by those who made false statements in bidding or application documents and bids which violated the conditions of bidding will be invalid.

(3) Negotiation during the process

None

(4) Site Visit

Schedule to be held Wednesday 22nd August. Specific date will be written in the specification.

(5) Period which the respond will be made to the questions

27 August to 7 September 2018

(6)  Others

Refer to the RFP instructions

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

 

*Please send your emails/mail in Japanese to the address above with the subject line: “Rugby World Cup 2019TM Japan: Catering procurement for Shizuoka Venue”.

Attachments

RFP instructions

 

 

 

Subject

Rugby World Cup 2019TM Japan: Stadium Catering provision for Toyota Venue

RFP Period

Wednesday 8th August to 11:00am on Thursday, 16th August 2018 (Japan Standard Time)

Scope

Rugby World Cup 2019TM Japan:

Selection of the Toyota Venue Catering Company as follows

1)       Catering for Teams & Officials

2)      Catering for Tournament Guests

3)      Catering for Host Broadcast

4)     Catering for Media

Eligibility/

Participation Conditions

1.         A supplier of which the below A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

  A)      A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

  B)       A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

  C)       A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)  

 

2.        “A,” “B”or “C”  ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3.        A supplier who has previously been involved in a major event.

4.        Those who are able to conduct business in Japanese.

5.        In the case a consortium is formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal. Either one of the supplier should meet the above conditions 2, 3 and 4.

Application Process

(1) Application

・   If you are interested to apply to the RFP, please send the Application Form (using the designated template), RFP Participation Eligibility Check Sheet, Non-Disclosure Declaration (using the designated template) together with your past business/project achievements which are similar to this RFP (in free format) both by email. email address shown in the below Enquiries by 11:00am on Thursday, 16 August 2018.

・   Application Form, RFP Participation Eligibility Check Sheet and the Non-Disclosure Declaration should be submitted in Japanese.

 

(2) Distribution of specification.

・   Materials will be distributed to participants who have submitted the signed Non-Disclosure Declaration, Application Form, RFP Participation Eligibility Check Sheet, as well as to those we approve the aforementioned participation conditions are met. (Distribution of these materials are free of charge.)

 

(3) Submission of the proposal and bidding documents

・   Please submit the documents by e-mail no later than 5:00pm Tuesday, 18 September 2018 (Japan Standard Time), and by email address shown in the below Enquiries.

 

(4) Date and place of bid opening

・   Date: Beginning of October 2018 (Japan Standard Time) Specific dates to be announced differently.

・   Place: Rugby World Cup 2019 Organising Committee meeting room

Evaluation Method

The contract will be awarded based on the submitted Proposal:

 

(1) The method to award the contract

Participating suppliers will join the bid by submitting proposal and pricing information. Among the suppliers which the bidding price is within the range of the planned pricing, the contract will be awarded to the supplier that scores the highest taking into account both the technical score and pricing score.

In the case 2 or more suppliers reach the same highest comprehensive score, the least pricing score supplier will be awarded. If the pricing score will also be the same, a draw will take place to determine the bidding result. 

 

Details are explained in the RFP instructions

Others

(1) Language used for the contract process

Japanese

(2) Invalid Bids

Bids by those who are not entitled to participate shown in this publication material, bids by those who made false statements in bidding or application documents and bids which violated the conditions of bidding will be invalid.

(3) Negotiation during the process

None

(4) Site Visit

Schedule to be held Thursday 23rd August. Specific date will be written in the specification.

(5) Period which the respond will be made to the questions

27 August to 7 September 2018

(6)  Others

Refer to the RFP instructions

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

 

*Please send your emails/mail in Japanese to the address above with the subject line: “Rugby World Cup 2019TM Japan: Catering procurement for Toyota Venue”.

Attachments

RFP instructions

 

 

 

Subject

Rugby World Cup 2019TM Japan: Stadium Catering provision for Higashi Osaka Venue

RFP Period

Wednesday 8th August to 11:00am on Thursday, 16th August 2018 (Japan Standard Time)

Scope

Rugby World Cup 2019TM Japan:

Selection of the Higashi Osaka Venue Catering Company as follows

1)       Catering for Teams & Officials

2)      Catering for Tournament Guests

3)      Catering for Host Broadcast

4)     Catering for Media

Eligibility/

Participation Conditions

1.         A supplier of which the below A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

  A)      A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

  B)       A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

  C)       A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)  

 

2.        “A,” “B”or “C”  ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3.        A supplier who has previously been involved in a major event.

4.        Those who are able to conduct business in Japanese.

5.        In the case a consortium is formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal. Either one of the supplier should meet the above conditions 2, 3 and 4.

Application Process

(1) Application

・   If you are interested to apply to the RFP, please send the Application Form (using the designated template), RFP Participation Eligibility Check Sheet, Non-Disclosure Declaration (using the designated template) together with your past business/project achievements which are similar to this RFP (in free format) both by email. email address shown in the below Enquiries by 11:00am on Thursday, 16 August 2018.

・   Application Form, RFP Participation Eligibility Check Sheet and the Non-Disclosure Declaration should be submitted in Japanese.

 

(2) Distribution of specification.

・   Materials will be distributed to participants who have submitted the signed Non-Disclosure Declaration, Application Form, RFP Participation Eligibility Check Sheet, as well as to those we approve the aforementioned participation conditions are met. (Distribution of these materials are free of charge.)

 

(3) Submission of the proposal and bidding documents

・   Please submit the documents by e-mail no later than 5:00pm Tuesday, 18 September 2018 (Japan Standard Time), and by email address shown in the below Enquiries.

 

(4) Date and place of bid opening

・   Date: Beginning of October 2018 (Japan Standard Time) Specific dates to be announced differently.

・   Place: Rugby World Cup 2019 Organising Committee meeting room

Evaluation Method

The contract will be awarded based on the submitted Proposal:

(1) The method to award the contract

Participating suppliers will join the bid by submitting proposal and pricing information. Among the suppliers which the bidding price is within the range of the planned pricing, the contract will be awarded to the supplier that scores the highest taking into account both the technical score and pricing score.

In the case 2 or more suppliers reach the same highest comprehensive score, the least pricing score supplier will be awarded. If the pricing score will also be the same, a draw will take place to determine the bidding result. 

Details are explained in the RFP instructions

Others

(1) Language used for the contract process

Japanese

(2) Invalid Bids

Bids by those who are not entitled to participate shown in this publication material, bids by those who made false statements in bidding or application documents and bids which violated the conditions of bidding will be invalid.

(3) Negotiation during the process

None

(4) Site Visit

Schedule to be held Friday 24th August. Specific date will be written in the specification.

(5) Period which the respond will be made to the questions

27 August to 7 September 2018

(6)  Others

Refer to the RFP instructions

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your emails/mail in Japanese to the address above with the subject line: “Rugby World Cup 2019TM Japan: Catering procurement for Higashi Osaka Venue”.

Attachments

RFP instructions

 

 

 

Subject

Rugby World Cup 2019TM Japan: Contract of volunteer program call centre operation

RFP Period

Wednesday 8 August to 11:00am on Monday, 13 May 2018 (Japan Standard Time)

Scope

Operation of volunteer program call centre.

Eligibility/

Participation Conditions

1.         A supplier of which the below A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

  A)      A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

  B)       A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

  C)       A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)  

 

2.        “A” or “B” ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3.        A supplier who has previously been call centre operation in big events.

4.        Those who are able to conduct business in Japanese.

5.        In the case a consortium is formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal. Either one of the supplier should meet the above conditions 2, 3 and 4.

Application Process

(1) Application

・   If you are interested to apply to the RFP, please send the Application Form (using the designated template), RFP Participation Eligibility Check Sheet, Non-Disclosure Declaration (using the designated template) together with your past business/project achievements which are similar to this RFP (in free format) both by email and by post to the email address and mail address shown in the below Enquiries by 11:00am on Monday, 13 August 2018.

・   Application Form, RFP Participation Eligibility Check Sheet and the Non-Disclosure Declaration should be submitted in Japanese.

(2) Distribution of contract (draft), specification, evaluation criteria, weighting and RFP instructions

・   Materials will be distributed to participants who have submitted the signed Non-Disclosure Declaration, Application Form, RFP Participation Eligibility Check Sheet, as well as to those we approve the aforementioned participation conditions are met. (Distribution of these materials are free of charge.)

(3) Submission of the technical proposal and bidding documents

・   Please submit the documents both by e-mail no later than 5:00pm Thursday, 23 August 2018 (Japan Standard Time), and by post to arrive by the same day to the email address/address shown in the below Enquiries.

(4) Date and place of bid opening

・   Date: 11:00am on 29 August 2018 (Japan Standard Time)

・   Place: Rugby World Cup 2019 Organising Committee meeting room

Comprehensive Evaluation Method

The contract will be awarded based on the comprehensive evaluation method:

(1) The method to award the contract

Participating suppliers will join the bid by submitting technical proposal and pricing information. Among the suppliers which the bidding price is within the range of the planned pricing, the contract will be awarded to the supplier that scores the highest taking into account both the technical score and pricing score.

In the case 2 or more suppliers reach the same highest comprehensive score, a draw will take place to determine the bidding result. 

(2) Comprehensive evaluation method and evaluation criteria

Details are explained in the RFP instructions

Others

(1) Language used for the contract process

Japanese

(2) Invalid Bids

Bids by those who are not entitled to participate shown in this publication material, bids by those who made false statements in bidding or application documents and bids which violated the conditions of bidding will be invalid.

(3) Negotiation during the process

None

(4) Drafting the contract

Based on the contract (draft) distributed in Application Process (2)

(5) Orientation on the bid

None

(6) Reception period of the question

13 August to 17 August(11:00), 2018

(7) Others

Refer to the RFP instructions

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your emails/mail in Japanese to the address above with the subject line: “Rugby World Cup 2019TM Japan: Contract of volunteer program call centre operation”.

Attachments

RFP instructions

Form1&3

 

 

 

Subject

Rugby World Cup 2019TM Japan: Procurement of participation medals and gold, silver, bronze medals

RFP Period

Wednesday 8th August to 11:00am on Monday, 20th August 2018 (Japan Standard Time)

Scope

Rugby World Cup 2019 TM Japan: The procurement of gold, silver, bronze medals for the finalist of the Rugby World Cup 2019 TM Japan and participation medals for all 20 teams

Eligibility/

Participation Conditions

1. A supplier of which the below A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

  A) A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

  B) A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

  C) A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)  

 

2. “A,” “B” ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3. Those who are able to conduct business in Japanese.

4. A supplier who has previously been dealt with similar production

5. In the case a consortium is formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal. Either one of the suppliers should meet the above conditions 1,2, 3 and 4.

Application Process

(1) Application

・If you are interested to apply to the RFP, please send the Application Form (using the designated template), RFP Participation Eligibility Check Sheet, Non-Disclosure Declaration (using the designated template) together with your past business/project achievements which are similar to this RFP (in free format) both by email. email address shown in the below Enquiries by 11:00am on Monday, 20 August 2018.

・Application Form, RFP Participation Eligibility Check Sheet and the Non-Disclosure Declaration should be submitted in Japanese.

(2) Distribution of specification, draft contract, and annex “Medals invitations to tender”.

・Materials will be distributed to participants who have submitted the signed Non-Disclosure Declaration, Application Form, RFP Participation Eligibility Check Sheet, as well as to those we approve the aforementioned participation conditions are met. (Distribution of these materials are free of charge.)

(3) Submission of the proposal and bidding documents

・Please submit the documents by e-mail no later than 5:00pm Friday, 14 September 2018 (Japan Standard Time), and by email address shown in the below Enquiries.

・Please submit the samples of medal and box by delivering or bringing in person by no later than 5:00pm Friday, 14 September 2018 (Japan Standard Time), and by address shown in the below Enquiries.

・The all documents will be submitted to us should be written in both Japanese and English

(4) Presentation

・In the occasion that the presentation will take place, the specific date and timing will be confirmed in due course.

・Place: Rugby World Cup 2019 Organising Committee head quarters

Evaluation Method

The contract will be awarded based on the submitted Proposal:

(1) The method to award the contract

Participating suppliers will join the bid by submitting proposals as well as medal samples.  The contract will be awarded to the supplier that scores the highest total, taking into account in comprehensive scores.

In the case 2 or more suppliers reach the same highest comprehensive score, this supplier with lowest pricing score will be awarded the contract. If the pricing score also the same, a draw will take place to determine the result. 

Others

(1) Language used for the contract process

Japanese

(2) Invalid Bids

Bids by those who are not entitled to participate shown in this publication material, bids by those who made false statements in bidding or application documents and bids which violated the conditions of bidding will be invalid.

(3) Negotiation during the process

None

(4) Contract

Refer to draft contract which will be distributed during the application process.

(5) Information session on the bidding process

None

(6) Period which the questions will be received

24 August 2018 11:00am

(7) Period which the respond will be made to the questions

31 August 2018

(8)  Others

Refer to the RFP instructions

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your emails/mail in Japanese to the address above with the subject line: “Rugby World Cup 2019TM Japan: Medal Procurement”.

Attachments

RFP instructions

 

 

 

 

Subject

Rugby World Cup 2019 (JR 2019): Outsourcing of Services for Tournament Guest Programme Design & Delivery

RFP Period

7 August 2018 to 11:00 (JST) 20 August 2018

Scope

JR 2019 would like to commission a suitably qualified contractor to undertake planning and operations to deliver a Tournament Guest Programme for the Rugby World Cup 2019.

Commission period: from the date of signing the contract to 30 November, 2019

Eligibility/

Participation Conditions

1. A supplier of which the below A), B) and C) do not apply (same with any member of a consortium or business co-operative:

  A) A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

  B) A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

  C) A person (or entity) who is substantially controlled by an organised crime group prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organised Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)

2. A supplier who has previously been involved in a major international sports event where multiple teams compete at multiple venues, and has provided hospitality service to guests at multiple venues during the aforementioned event or is currently being engaged in such contract.

3. A supplier needs to be rated A, B or C in the area of “the Provision of Services etc.” for the FY2016, 2017 and 2018 evaluations of supplier qualifications for all government ministries and agencies. Otherwise a supplier which is specifically acknowledged by the Organising Committee.

4. A supplier who has been involved in coordination with government-related institutions in the execution of protocol.

5. In the case a consortium is formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal. Either one of the suppliers should meet the above conditions.

6. Those who are able to conduct business in both Japanese and English.

Application Process

(1) Application

・  If you are interested in applying for the RFP, please send the following by email to the email address in the below Enquiries by 11:00a.m., 20 August, 2018: a) Participation Application Form (using the designated template – Form 1), b) Confidentiality Agreement (using the designated template – Form 2) 

・  Participation Application Form and Confidentiality Agreement need to be prepared both in Japanese and English.

(2) Draft contract, specification document, and evaluation criteria for the proposal will be sent.

・  After receiving the signed Participation Application Form and the Confidentiality Agreement, materials will be distributed to participants that are eligible to participate in the tender. (the distribution of these materials is free of charge.)

(3) Submission of proposal documents

・  Proposal documents need to be sent by email by 17:00, 10 September 2018 and also need to arrive by postal mail by the same day.

Comprehensive Evaluation Method

The successful bidder is decided by the proposal-based competitive bidding method in this case.

(1) Selection process:

Among those suppliers who are acknowledged to have already met the aforementioned participation conditions by this Organising Committee and, a supplier who has been evaluated the best will be identified among those rated highly according to the evaluation criteria to be awarded a preferential negotiating right. A winner is decided with a draw if there are more than one bidders who have gained the highest points.

(2) Evaluation methodology, evaluation criteria

As detailed out in the Evaluation criteria and scoring matrix.

Further details

(1) The language to be used for the contract signing procedure:

Japanese

(2) Nullification of project proposals

Proposals will be nullified when being sent from those who are not qualified to participate in the bidding process based on this publicized information and/or information provided in the application forms and accompanying materials is false.

(3) Potential chance of negotiations, etc.

None in principle

(4) Preparation of contract

Will follow Application Process (2) Draft contract.

(5) Informative session

 a) Not to be held

 b) Period to accept enquiries concerning RFP bidding instructions:

       7 August, 2018 to 11:00 (JST) 27 August, 2018

(6) More information is provided in the RFP Bidding Instructions package.

Enquiries

Address:

Rugby World Cup 2019 Organising Committee,

Nippon Seinenkan Japan Sport Council Building,

4-1 Kasumigaoka-machi, Shinjuku-ku, Tokyo, 160-0013, Tokyo

E-mail address: choutatsu-purocurement@japanrugby2019.or.jp

 

*Please send any emails or mail in Japanese or English to the address above with the subject line: ‘Rugby World Cup 2019: Tournament Guest Programme Design & Delivery.

Attachments

・RFP Bidding Instructions

 

 

 

Subject

Procurement on ICT equipment and network installation and removal on the Bledisloe Cup

RFP Period

Tuesday, 7 August 2018 to Tuesday, 21 August 2018 11:00 am (Japan Standard Time)

Scope

This competition procures installation work such as WiFi base stations, Cable(LAN Metal, Fiber etc.) laying work to connect ICT equipment, protection work of cable from flow of traffic, removal work of cable or protection, etc.

Target: Bledisloe Cup

Day: Saturday 27th October 2018

Duration: From the contract signing date to the end of November 2019

The details depend on the tender document.

Eligibility/

Participation Conditions

(1) A supplier of which the below A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

 A) A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

 B) A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

 C) A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)

(2) “A,” “B” or “C” ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions)

(3) Those who are able to conduct business in Japanese

(4) Those who has obtained permission under Article 3, paragraph 1 of the Construction Law in the telecommunications construction industry and electrical construction industry.

(5) In the case a consortium is formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal. Either one of the supplier should meet the above conditions (1) to (4).

Application Process

(1) Application

・If you are interested to apply to the procurement, please send the Application Form (using the designated template), Participation Eligibility Check Sheet, Non-Disclosure Declaration (using the designated template) together by email shown in the below Enquiries by 11:00am on Tuesday, 21 August 2018 (Japan Standard Time).

・Application Form, Participation Eligibility Check Sheet and the Non-Disclosure Declaration should be submitted in Japanese.

(2) Distribution of contract (draft), specification

・Materials will be distributed to participants who have submitted the signed Non-Disclosure Declaration, Application Form, Participation Eligibility Check Sheet, as well as to those we approve the aforementioned participation conditions are met. (Distribution of these materials are free of charge.)

(3) Submission of the bidding

・Please submit the original documents by mails or by hand to the below Enquiries by 5:00pm Tuesday, 11 September 2018 (Japan Standard Time).

(4) Date and place of bid opening

・Date: 11:00 am on Thursday 13 September 2018 (Japan Standard Time)

・Place: Rugby World Cup 2019 Organising Committee meeting room

Comprehensive Evaluation Method

(1) In this case, the successful bidder is decided by the general competitive bidding method.

(2) Suppliers judged by the organization committee that the contents of the proposal satisfy the specifications, and among the suppliers who made a valid bid at a price within the range of the planned price, make the supplier who bid at the lowest price the successful bidder.

(3) In the case 2 or more suppliers reach the same lowest bid price a draw will take place to determine the bidding result. 

Others

(1) Language used for the contract process

Japanese

(2) Invalid Bids

Bids by those who are not entitled to participate shown in this publication material, bids by those who made false statements in bidding or application documents and bids which violated the conditions of bidding will be invalid.

(3) Negotiation during the process

None

(4) Drafting the contract

Based on the contract (draft) distributed in Application Process (2)

(5) Orientation on the bid

None

(6) Period which the respond will be made to the questions

Wednesday, 22 August 2018 to Tuesday, 28 August 2018 11:00 am (Japan Standard Time)

(7) Attention

We may cancel this procurement for our convenience.

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your emails/mail in Japanese to the address above with the subject line: “Procurement on ICT equipment and network installation and removal on the Bledisloe Cup ”

Attachments

Tender documentation

Form1-3

 

 

 

Subject

Rugby World Cup 2019TM Japan: Stadium Catering provision for Kobe Venue

RFP Period

Monday 6th August to 11:00am on Monday, 13th August 2018 (Japan Standard Time)

Scope

Rugby World Cup 2019TM Japan:

Selection of the Kobe Venue Catering Company as follows

1) Catering for Teams & Officials

2) Catering for Tournament Guests

3) Catering for Host Broadcast

4) Catering for Media

Eligibility/

Participation Conditions

1. A supplier of which the below A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

A) A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

B) A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

C) A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)  

 

2. “A,” “B”or “C”  ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3. A supplier who has previously been involved in a major event.

4. Those who are able to conduct business in Japanese.

5. In the case a consortium is formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal. Either one of the supplier should meet the above conditions 2, 3 and 4.

Application Process

(1) Application

・If you are interested to apply to the RFP, please send the Application Form (using the designated template), RFP Participation Eligibility Check Sheet, Non-Disclosure Declaration (using the designated template) together with your past business/project achievements which are similar to this RFP (in free format) both by email. email address shown in the below Enquiries by 11:00am on Monday, 13 August 2018.

・Application Form, RFP Participation Eligibility Check Sheet and the Non-Disclosure Declaration should be submitted in Japanese.

 (2) Distribution of specification.

・Materials will be distributed to participants who have submitted the signed Non-Disclosure Declaration, Application Form, RFP Participation Eligibility Check Sheet, as well as to those we approve the aforementioned participation conditions are met. (Distribution of these materials are free of charge.)

 (3) Submission of the proposal and bidding documents

・Please submit the documents by e-mail no later than 5:00pm Friday, 14 September 2018 (Japan Standard Time), and by email address shown in the below Enquiries.

 (4) Date and place of bid opening

・Date: Beginning of October 2018 (Japan Standard Time) Specific dates to be announced differently.

・Place: Rugby World Cup 2019 Organising Committee meeting room

Evaluation Method

The contract will be awarded based on the submitted Proposal:

(1) The method to award the contract

Participating suppliers will join the bid by submitting proposal and pricing information. Among the suppliers which the bidding price is within the range of the planned pricing, the contract will be awarded to the supplier that scores the highest taking into account both the technical score and pricing score.

In the case 2 or more suppliers reach the same highest comprehensive score, the least pricing score supplier will be awarded. If the pricing score will also be the same, a draw will take place to determine the bidding result. 

 Details are explained in the RFP instructions

Others

(1) Language used for the contract process

Japanese

(2) Invalid Bids

Bids by those who are not entitled to participate shown in this publication material, bids by those who made false statements in bidding or application documents and bids which violated the conditions of bidding will be invalid.

(3) Negotiation during the process

None

(4) Site Visit

Schedule to be held Friday 17th August. Specific date will be written in the specification.

(5) Period which the respond will be made to the questions

24 August to 4 September 2018

(6)  Others

Refer to the RFP instructions

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

 *Please send your emails/mail in Japanese to the address above with the subject line: “Rugby World Cup 2019TM Japan: Catering procurement for Kobe Venue”.

Attachments

RFP instructions

 

 

 

Subject

“Rugby World Cup 2019TM Japan: Service Agreement for Team Freight Operations”

RFP Period

Wednesday, 25 July 2018 to 11:00am on Tuesday, 31 July 2018

(Japan Standard Time)

Scope

Contract:

  Outsourcing of the international and domestic freight operations associated with the teams participating in Rugby World Cup 2019TM Japan

Duration:

  From the contract signing date until Saturday, 30 November 2019

Eligibility/

Participation Conditions

(1)   A supplier to whom none of the following A), B) and C) may apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

A)   A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

B)   A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

C)   A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or any similar person (or entity)

(2)   A supplier having its own base in the respective nations of the teams participating in RWC2019 (a total of 18 as of July 2018), namely:

New Zealand; Australia; South Africa; Wales; Argentina; England; France; Ireland; Scotland; Georgia; Italy; Fiji; Uruguay; Tonga; USA; Russia; Japan; and Samoa.

(3)   A supplier with sufficient experience in providing the similar services previously in relation to large-scale international sporting events held at home and overseas, e.g., Rugby World Cup, Olympic/Paralympic Games, FIFA World Cup, IAAF World Championships in Athletics and so on.

(4)   A supplier ranked “A” according to the eligibility standards for the tender participation in the provision of services as defined by the Japanese government agencies (2016, 2017 and 2018 versions).

(5)   A certified AEO customs broker.

(6)   IATA-accredited cargo agent.

(7)   RA (Regulated Agent), i.e., an authorised business operator of a specified air freight forwarder and/or specified air cargo agent

(8)   The capability to fully provide the freight services required for each participating team of RWC2019, specifically in terms of collecting and delivering the team cargo at the team’s (single) designated location in its own nation.

(9)   In the case of a consortium formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal; at least one of the suppliers is required to meet the above conditions (1) to (8).

Application Process

(1)   Application

If you are interested in applying for this RFP process, please send by email and by post the copies of the Application Form, the Non-Disclosure Declaration and the Participation Eligibility Check Sheet (specifically in relation to (4) to (7) under “Eligibility/Participation Conditions” above) -- all using the designated templates -- to the address indicated below (under “Enquiries”) no later than 11:00am on Tuesday, 31 July 2018 (Japan Standard Time).

Please make sure that the Application Form and the Non-Disclosure Declaration are completed in Japanese.

(2)   Distribution of the Contract (draft), Specifications and Project Proposal Evaluation Sheet

These documents will be distributed free of charge to those participants who have submitted the signed Non-Disclosure Declaration, Application Form and RFP Participation Eligibility Check Sheet (see above), and who are deemed to have satisfactory met the aforementioned eligibility/ participation conditions.

(3)   Submission of the Project Proposal

Please make sure that the relevant documents are submitted (both by post and by e-mail) to the address indicated below (see “Enquiries”) no later than 17:00pm, Tuesday, 14 August 2018 (Japan Standard Time).

Matters Pertaining to RFP Method

The designated freight provider in this case shall be decided according to the proposal-based competitive bidding method (RFP Method):

(1)   Selection

The successful bidder shall be the eligible participant achieving the highest total score according to the evaluation criteria set forth by the Organising Committee.

If and when 2 or more participants happen to achieve the same total score, a draw will take place to determine the result.

(2)   Evaluation Method/Criteria

Please refer to the Project Proposal Evaluation Sheet.

Others

(1)   Language used for the contract process

Japanese

(2)   Bids deemed to be not valid

Bids by those who are not entitled to participate in accordance with the requirements stipulated above, or bids by those who are discovered to have made any false statements in bidding or application documents.

(3)   Negotiation during the bidding/contract procedures

As a general rule, none.

(4)   Drafting of the contract

As needed.

(5)   Briefing/orientation on the bidding process

(a)   None.

(b)   Any enquiries pertaining the project proposal et al. to be answered during the period between Wednesday, 25 July and 11:00am on Monday, 6 August, 2018.

(6)   Please refer to the attached RFP Instructions for further details.

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo, Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your enquiry to the address above with the subject line: “Rugby World Cup 2019TM Japan: Service Agreement for Team Freight Operations.”

Attachment

-RFP Instructions

-FORM5

 

 

 

Subject

Rugby World Cup 2019TM Japan: Venue Security Operation et al.

【Sapporo Venue】

RFP Period

Friday, 13 July 2018 to 17:00pm on Thursday, 9 August 2018

(Japan Standard Time)

Scope

Development of the Venue Security Plan for 2018:

※   The Venue Security Plan generally refers to the security plan covering each venue’s access control area surrounded by security fences et al.; but in the case of Tokyo stadium (Tokyo regional branch), such relevant facilities as match official training facilities, main media centre (provisional title), IBC (International Broadcast Centre) and Judicial facilities et al. will be included as well.

※   The Organising Committee is planning to have the required security services separately commissioned for each and every venue (even though it is possible that the same security service provider may be hired to cover multiple venues.)

Duration:  From the date of the contract until the end of March 2019

 

Terms and Duration of the 2019 Contract:

※     The Organising Committee shall take into consideration numerous factors of each security service provider selected for the development of the Venue Security Plan (e.g., business conditions, compliance with the applicable laws and regulations, workforce mobilisation capacity and compatibility with the budget et al.) in order to determine whether or not to commission the security services required during the Tournament Period.

※     Unless there are any complications, the Organising Committee shall proceed to outsource the additional operations [see (1), (2) and (3) below] upon consultation with the selected security service provider.  As for the operation described in (3) below, the arrangements will be made for outsourcing the necessary tasks and duties within the scope discussed and agreed with the selected security service provider.

(1)       Venue security operation -- from Apr 2019 to End of Dec 2019

(2)      Management of venue volunteers -- from Jul 2019 to End of Dec 2019

(3)      Security operation at relevant facilities (e.g., airport, station, Official Team Camp Site) -- from Apr 2019 to End of Dec 2019

Eligibility/

Participation Conditions

1.         A supplier to which the following A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

A)      A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

B)       A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

C)       A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)  

2.        “A”, “B” or “C” ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3.        A certified security service provider according to the Japanese Security Services Act.

4.        A security service provider who has not been subject to any disciplinary action beyond “business suspension” in violation of the Security Services Act since 1 April 2015.  (Please submit a signed pledge to the effect that no such disciplinary action has been imposed.)

5.        A security service provider capable of compensating for any damages caused in the course of business.  (Please submit a copy of the applicable liability insurance policy).

6.        A security service provider who has had sufficient experience since 1 April 2013 – specifically, security services at any major rugby tournament with more than 10,000 spectators in attendance and/or any international sports event of the similar or greater magnitude; or experience in crowd control/protection services at any such event of the similar or greater magnitude, preferably involving the use of portable metal detectors.

7.        A security service provider capable of assigning security staff in accordance with the implementation standards as provided in the Article 18 of the Security Services Act and the Article 2 of the Testing Regulations of the same Act -- in addition, approximately 30% to 50% of the screening staff standing by at each entrance gate for the spectators should be female.

8.        A security service provider capable of fully performing the required tasks and duties in Japanese.

9.        In the case of a consortium formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal, with at least one of the suppliers meeting the above requirements from 1 to 8.

Application Process

(1)    Application

・Any party interested in applying for the RFP is requested to fill out and send the Application Form, RFP Participation Eligibility Check Sheet and Non-Disclosure Declaration (using the designated templates), together with reference material for past business/project achievements (in free format) by e-mail to the address shown below (“Enquiries”) no later than 17:00pm on Friday, 9 August 2018 (Japan standard time).

・The Application Form, RFP Participation Eligibility Check Sheet and Non-Disclosure Declaration must be filled out in Japanese.

(2)   Distribution of contract (draft), specification, evaluation/scoring criteria

・These documents will be distributed free of charge to those participants who have submitted the signed Non-Disclosure Declaration, Application Form and RFP Participation Eligibility Check Sheet (see above), and who are deemed to have satisfactory met the aforementioned eligibility/participation conditions.

(3)   Submission of the technical proposal and the bidding form

・Please make sure that these documents are received by the Organising Committee no later than 17:00pm of Monday, 3 September 2018 (Japan Standard Time); in doing so, please note that the technical proposal should be submitted by e-mail and the bidding form should be submitted by post to the email address/address shown below (“Enquiries”).

(4)   Screening and Presentation based on the Technical Proposal

・Screening Process

Date: Tue. 4 – Thu. 6 September 2018 (Japan Standard Time)

Announcement of the screening results

Date: Fri. 7 September 2018

・Presentation

The selected participants will be requested to give a presentation (in Japanese) based on their technical proposal at the Organising Committee’s Headquarters:

Date: Mon. 10 – Fri. 21 September 2018 (Japan Standard Time)

*Each participant will have less than one hour for the presentation (to be kept within 20 minutes) and the subsequent Q&A session (for approximately 30 minutes).

(5)   Date and place of bid opening

・Date/time: 11:00am on Tuesday, 25 September 2018 (Japan Standard Time)

・Place: Rugby World Cup 2019 Organising Committee Headquarters in Tokyo

General Competitive Bidding Method (Comprehensive Evaluation)

(1)    The contract will be awarded according to the general competitive bidding method (based on comprehensive evaluation).

(2)   The successful bidder shall be the eligible supplier achieving the highest total combining the technical score and the pricing score.

(3)   If and when 2 or more participants happen to achieve the same total score, the one with the higher pricing score will be given precedence; if their pricing scores are no different, a draw will take place to determine the result.

(4)   Please refer to the details on the comprehensive evaluation method and the applicable evaluation criteria as provided in the RFP instructions.

Others

(1)    Language used for the contract process:  Japanese

(2)   Invalid bids:  Any bids by those who are not entitled to participate as described herein, or by those who have provided false information during the process or in any of the application documents, or by those who have violated any of the applicable requirements for the bidding shall NOT be deemed valid.

(3)   Negotiation during the process:  None

(4)   Drafting of the contract:  To be based on the contract (draft) distributed during the “Application Process (2)” above.

(5)   Briefing/orientation on the bidding process:  None

(6)   Any questions regarding the contents of the RFP Instructions et al. should be received during the period from Friday, 10 August 2018 until 17:00pm on Monday, 20 August 2018 (Japan standard time).

(7)   Others:  Please refer to the RFP Instructions for further details.

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo, Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your email in Japanese to the address above with the subject line: “Rugby World Cup 2019TM Japan: Venue Security Operation et al.”.

Attachments

- RFP Instructions

- Forms #1 and #3

 

 

 

Subject

Rugby World Cup 2019TM Japan: Venue Security Operation et al.

【Kamaishi Venue】

RFP Period

Friday, 13 July 2018 to 17:00pm on Thursday, 9 August 2018

(Japan Standard Time)

Scope

Development of the Venue Security Plan for 2018:

※   The Venue Security Plan generally refers to the security plan covering each venue’s access control area surrounded by security fences et al.; but in the case of Tokyo stadium (Tokyo regional branch), such relevant facilities as match official training facilities, main media centre (provisional title), IBC (International Broadcast Centre) and Judicial facilities et al. will be included as well.

※   The Organising Committee is planning to have the required security services separately commissioned for each and every venue (even though it is possible that the same security service provider may be hired to cover multiple venues.)

Duration:  From the date of the contract until the end of March 2019

 

Terms and Duration of the 2019 Contract:

※     The Organising Committee shall take into consideration numerous factors of each security service provider selected for the development of the Venue Security Plan (e.g., business conditions, compliance with the applicable laws and regulations, workforce mobilisation capacity and compatibility with the budget et al.) in order to determine whether or not to commission the security services required during the Tournament Period.

※     Unless there are any complications, the Organising Committee shall proceed to outsource the additional operations [see (1), (2) and (3) below] upon consultation with the selected security service provider.  As for the operation described in (3) below, the arrangements will be made for outsourcing the necessary tasks and duties within the scope discussed and agreed with the selected security service provider.

(1)       Venue security operation -- from Apr 2019 to End of Dec 2019

(2)      Management of venue volunteers -- from Jul 2019 to End of Dec 2019

(3)      Security operation at relevant facilities (e.g., airport, station, Official Team Camp Site) -- from Apr 2019 to End of Dec 2019

Eligibility/

Participation Conditions

1.         A supplier to which the following A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

A)      A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

B)       A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

C)       A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)  

2.        “A”, “B” or “C” ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3.        A certified security service provider according to the Japanese Security Services Act.

4.        A security service provider who has not been subject to any disciplinary action beyond “business suspension” in violation of the Security Services Act since 1 April 2015.  (Please submit a signed pledge to the effect that no such disciplinary action has been imposed.)

5.        A security service provider capable of compensating for any damages caused in the course of business.  (Please submit a copy of the applicable liability insurance policy).

6.        A security service provider who has had sufficient experience since 1 April 2013 – specifically, security services at any major rugby tournament with more than 10,000 spectators in attendance and/or any international sports event of the similar or greater magnitude; or experience in crowd control/protection services at any such event of the similar or greater magnitude, preferably involving the use of portable metal detectors.

7.        A security service provider capable of assigning security staff in accordance with the implementation standards as provided in the Article 18 of the Security Services Act and the Article 2 of the Testing Regulations of the same Act -- in addition, approximately 30% to 50% of the screening staff standing by at each entrance gate for the spectators should be female.

8.        A security service provider capable of fully performing the required tasks and duties in Japanese.

9.        In the case of a consortium formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal, with at least one of the suppliers meeting the above requirements from 1 to 8.

Application Process

(1)    Application

・Any party interested in applying for the RFP is requested to fill out and send the Application Form, RFP Participation Eligibility Check Sheet and Non-Disclosure Declaration (using the designated templates), together with reference material for past business/project achievements (in free format) by e-mail to the address shown below (“Enquiries”) no later than 17:00pm on Friday, 9 August 2018 (Japan standard time).

・The Application Form, RFP Participation Eligibility Check Sheet and Non-Disclosure Declaration must be filled out in Japanese.

(2)   Distribution of contract (draft), specification, evaluation/scoring criteria

・These documents will be distributed free of charge to those participants who have submitted the signed Non-Disclosure Declaration, Application Form and RFP Participation Eligibility Check Sheet (see above), and who are deemed to have satisfactory met the aforementioned eligibility/participation conditions.

(3)   Submission of the technical proposal and the bidding form

・Please make sure that these documents are received by the Organising Committee no later than 17:00pm of Monday, 3 September 2018 (Japan Standard Time); in doing so, please note that the technical proposal should be submitted by e-mail and the bidding form should be submitted by post to the email address/address shown below (“Enquiries”).

(4)   Screening and Presentation based on the Technical Proposal

・Screening Process

Date: Tue. 4 – Thu. 6 September 2018 (Japan Standard Time)

Announcement of the screening results

Date: Fri. 7 September 2018

・Presentation

The selected participants will be requested to give a presentation (in Japanese) based on their technical proposal at the Organising Committee’s Headquarters:

Date: Mon. 10 – Fri. 21 September 2018 (Japan Standard Time)

*Each participant will have less than one hour for the presentation (to be kept within 20 minutes) and the subsequent Q&A session (for approximately 30 minutes).

(5)   Date and place of bid opening

・Date/time: 11:00am on Tuesday, 25 September 2018 (Japan Standard Time)

・Place: Rugby World Cup 2019 Organising Committee Headquarters in Tokyo

General Competitive Bidding Method (Comprehensive Evaluation)

(1)    The contract will be awarded according to the general competitive bidding method (based on comprehensive evaluation).

(2)   The successful bidder shall be the eligible supplier achieving the highest total combining the technical score and the pricing score.

(3)   If and when 2 or more participants happen to achieve the same total score, the one with the higher pricing score will be given precedence; if their pricing scores are no different, a draw will take place to determine the result.

(4)   Please refer to the details on the comprehensive evaluation method and the applicable evaluation criteria as provided in the RFP instructions.

Others

(1)    Language used for the contract process:  Japanese

(2)   Invalid bids:  Any bids by those who are not entitled to participate as described herein, or by those who have provided false information during the process or in any of the application documents, or by those who have violated any of the applicable requirements for the bidding shall NOT be deemed valid.

(3)   Negotiation during the process:  None

(4)   Drafting of the contract:  To be based on the contract (draft) distributed during the “Application Process (2)” above.

(5)   Briefing/orientation on the bidding process:  None

(6)   Any questions regarding the contents of the RFP Instructions et al. should be received during the period from Friday, 10 August 2018 until 17:00pm on Monday, 20 August 2018 (Japan standard time).

(7)   Others:  Please refer to the RFP Instructions for further details.

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo, Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your email in Japanese to the address above with the subject line: “Rugby World Cup 2019TM Japan: Venue Security Operation et al.”.

Attachments

- RFP Instructions

- Forms #1 and #3

 

 

 

Subject

Rugby World Cup 2019TM Japan: Venue Security Operation et al.

【Kumagaya Venue】

RFP Period

Friday, 13 July 2018 to 17:00pm on Thursday, 9 August 2018

(Japan Standard Time)

Scope

Development of the Venue Security Plan for 2018:

※   The Venue Security Plan generally refers to the security plan covering each venue’s access control area surrounded by security fences et al.; but in the case of Tokyo stadium (Tokyo regional branch), such relevant facilities as match official training facilities, main media centre (provisional title), IBC (International Broadcast Centre) and Judicial facilities et al. will be included as well.

※   The Organising Committee is planning to have the required security services separately commissioned for each and every venue (even though it is possible that the same security service provider may be hired to cover multiple venues.)

Duration:  From the date of the contract until the end of March 2019

 

Terms and Duration of the 2019 Contract:

※     The Organising Committee shall take into consideration numerous factors of each security service provider selected for the development of the Venue Security Plan (e.g., business conditions, compliance with the applicable laws and regulations, workforce mobilisation capacity and compatibility with the budget et al.) in order to determine whether or not to commission the security services required during the Tournament Period.

※     Unless there are any complications, the Organising Committee shall proceed to outsource the additional operations [see (1), (2) and (3) below] upon consultation with the selected security service provider.  As for the operation described in (3) below, the arrangements will be made for outsourcing the necessary tasks and duties within the scope discussed and agreed with the selected security service provider.

(1)       Venue security operation -- from Apr 2019 to End of Dec 2019

(2)      Management of venue volunteers -- from Jul 2019 to End of Dec 2019

(3)      Security operation at relevant facilities (e.g., airport, station, Official Team Camp Site) -- from Apr 2019 to End of Dec 2019

Eligibility/

Participation Conditions

1.         A supplier to which the following A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

A)      A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

B)       A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

C)       A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)  

2.        “A”, “B” or “C” ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3.        A certified security service provider according to the Japanese Security Services Act.

4.        A security service provider who has not been subject to any disciplinary action beyond “business suspension” in violation of the Security Services Act since 1 April 2015.  (Please submit a signed pledge to the effect that no such disciplinary action has been imposed.)

5.        A security service provider capable of compensating for any damages caused in the course of business.  (Please submit a copy of the applicable liability insurance policy).

6.        A security service provider who has had sufficient experience since 1 April 2013 – specifically, security services at any major rugby tournament with more than 10,000 spectators in attendance and/or any international sports event of the similar or greater magnitude; or experience in crowd control/protection services at any such event of the similar or greater magnitude, preferably involving the use of portable metal detectors.

7.        A security service provider capable of assigning security staff in accordance with the implementation standards as provided in the Article 18 of the Security Services Act and the Article 2 of the Testing Regulations of the same Act -- in addition, approximately 30% to 50% of the screening staff standing by at each entrance gate for the spectators should be female.

8.        A security service provider capable of fully performing the required tasks and duties in Japanese.

9.        In the case of a consortium formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal, with at least one of the suppliers meeting the above requirements from 1 to 8.

Application Process

(1)    Application

・Any party interested in applying for the RFP is requested to fill out and send the Application Form, RFP Participation Eligibility Check Sheet and Non-Disclosure Declaration (using the designated templates), together with reference material for past business/project achievements (in free format) by e-mail to the address shown below (“Enquiries”) no later than 17:00pm on Friday, 9 August 2018 (Japan standard time).

・The Application Form, RFP Participation Eligibility Check Sheet and Non-Disclosure Declaration must be filled out in Japanese.

(2)   Distribution of contract (draft), specification, evaluation/scoring criteria

・These documents will be distributed free of charge to those participants who have submitted the signed Non-Disclosure Declaration, Application Form and RFP Participation Eligibility Check Sheet (see above), and who are deemed to have satisfactory met the aforementioned eligibility/participation conditions.

(3)   Submission of the technical proposal and the bidding form

・Please make sure that these documents are received by the Organising Committee no later than 17:00pm of Monday, 3 September 2018 (Japan Standard Time); in doing so, please note that the technical proposal should be submitted by e-mail and the bidding form should be submitted by post to the email address/address shown below (“Enquiries”).

(4)   Screening and Presentation based on the Technical Proposal

・Screening Process

Date: Tue. 4 – Thu. 6 September 2018 (Japan Standard Time)

Announcement of the screening results

Date: Fri. 7 September 2018

・Presentation

The selected participants will be requested to give a presentation (in Japanese) based on their technical proposal at the Organising Committee’s Headquarters:

Date: Mon. 10 – Fri. 21 September 2018 (Japan Standard Time)

*Each participant will have less than one hour for the presentation (to be kept within 20 minutes) and the subsequent Q&A session (for approximately 30 minutes).

(5)   Date and place of bid opening

・Date/time: 11:00am on Tuesday, 25 September 2018 (Japan Standard Time)

・Place: Rugby World Cup 2019 Organising Committee Headquarters in Tokyo

General Competitive Bidding Method (Comprehensive Evaluation)

(1)    The contract will be awarded according to the general competitive bidding method (based on comprehensive evaluation).

(2)   The successful bidder shall be the eligible supplier achieving the highest total combining the technical score and the pricing score.

(3)   If and when 2 or more participants happen to achieve the same total score, the one with the higher pricing score will be given precedence; if their pricing scores are no different, a draw will take place to determine the result.

(4)   Please refer to the details on the comprehensive evaluation method and the applicable evaluation criteria as provided in the RFP instructions.

Others

(1)    Language used for the contract process:  Japanese

(2)   Invalid bids:  Any bids by those who are not entitled to participate as described herein, or by those who have provided false information during the process or in any of the application documents, or by those who have violated any of the applicable requirements for the bidding shall NOT be deemed valid.

(3)   Negotiation during the process:  None

(4)   Drafting of the contract:  To be based on the contract (draft) distributed during the “Application Process (2)” above.

(5)   Briefing/orientation on the bidding process:  None

(6)   Any questions regarding the contents of the RFP Instructions et al. should be received during the period from Friday, 10 August 2018 until 17:00pm on Monday, 20 August 2018 (Japan standard time).

(7)   Others:  Please refer to the RFP Instructions for further details.

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo, Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your email in Japanese to the address above with the subject line: “Rugby World Cup 2019TM Japan: Venue Security Operation et al.”.

Attachments

- RFP Instructions

- Forms #1 and #3

 

 

 

Subject

Rugby World Cup 2019TM Japan: Venue Security Operation et al.

【Tokyo Venue】

RFP Period

Friday, 13 July 2018 to 17:00pm on Thursday, 9 August 2018

(Japan Standard Time)

Scope

Development of the Venue Security Plan for 2018:

※   The Venue Security Plan generally refers to the security plan covering each venue’s access control area surrounded by security fences et al.; but in the case of Tokyo stadium (Tokyo regional branch), such relevant facilities as match official training facilities, main media centre (provisional title), IBC (International Broadcast Centre) and Judicial facilities et al. will be included as well.

※   The Organising Committee is planning to have the required security services separately commissioned for each and every venue (even though it is possible that the same security service provider may be hired to cover multiple venues.)

Duration:  From the date of the contract until the end of March 2019

 

Terms and Duration of the 2019 Contract:

※     The Organising Committee shall take into consideration numerous factors of each security service provider selected for the development of the Venue Security Plan (e.g., business conditions, compliance with the applicable laws and regulations, workforce mobilisation capacity and compatibility with the budget et al.) in order to determine whether or not to commission the security services required during the Tournament Period.

※     Unless there are any complications, the Organising Committee shall proceed to outsource the additional operations [see (1), (2) and (3) below] upon consultation with the selected security service provider.  As for the operation described in (3) below, the arrangements will be made for outsourcing the necessary tasks and duties within the scope discussed and agreed with the selected security service provider.

(1)       Venue security operation -- from Apr 2019 to End of Dec 2019

(2)      Management of venue volunteers -- from Jul 2019 to End of Dec 2019

(3)      Security operation at relevant facilities (e.g., airport, station, Official Team Camp Site) -- from Apr 2019 to End of Dec 2019

Eligibility/

Participation Conditions

1.         A supplier to which the following A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

A)      A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

B)       A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

C)       A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)  

2.        “A”, “B” or “C” ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3.        A certified security service provider according to the Japanese Security Services Act.

4.        A security service provider who has not been subject to any disciplinary action beyond “business suspension” in violation of the Security Services Act since 1 April 2015.  (Please submit a signed pledge to the effect that no such disciplinary action has been imposed.)

5.        A security service provider capable of compensating for any damages caused in the course of business.  (Please submit a copy of the applicable liability insurance policy).

6.        A security service provider who has had sufficient experience since 1 April 2013 – specifically, security services at any major rugby tournament with more than 10,000 spectators in attendance and/or any international sports event of the similar or greater magnitude; or experience in crowd control/protection services at any such event of the similar or greater magnitude, preferably involving the use of portable metal detectors.

7.        A security service provider capable of assigning security staff in accordance with the implementation standards as provided in the Article 18 of the Security Services Act and the Article 2 of the Testing Regulations of the same Act -- in addition, approximately 30% to 50% of the screening staff standing by at each entrance gate for the spectators should be female.

8.        A security service provider capable of fully performing the required tasks and duties in Japanese.

9.        In the case of a consortium formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal, with at least one of the suppliers meeting the above requirements from 1 to 8.

Application Process

(1)    Application

・Any party interested in applying for the RFP is requested to fill out and send the Application Form, RFP Participation Eligibility Check Sheet and Non-Disclosure Declaration (using the designated templates), together with reference material for past business/project achievements (in free format) by e-mail to the address shown below (“Enquiries”) no later than 17:00pm on Friday, 9 August 2018 (Japan standard time).

・The Application Form, RFP Participation Eligibility Check Sheet and Non-Disclosure Declaration must be filled out in Japanese.

(2)   Distribution of contract (draft), specification, evaluation/scoring criteria

・These documents will be distributed free of charge to those participants who have submitted the signed Non-Disclosure Declaration, Application Form and RFP Participation Eligibility Check Sheet (see above), and who are deemed to have satisfactory met the aforementioned eligibility/participation conditions.

(3)   Submission of the technical proposal and the bidding form

・Please make sure that these documents are received by the Organising Committee no later than 17:00pm of Monday, 3 September 2018 (Japan Standard Time); in doing so, please note that the technical proposal should be submitted by e-mail and the bidding form should be submitted by post to the email address/address shown below (“Enquiries”).

(4)   Screening and Presentation based on the Technical Proposal

・Screening Process

Date: Tue. 4 – Thu. 6 September 2018 (Japan Standard Time)

Announcement of the screening results

Date: Fri. 7 September 2018

・Presentation

The selected participants will be requested to give a presentation (in Japanese) based on their technical proposal at the Organising Committee’s Headquarters:

Date: Mon. 10 – Fri. 21 September 2018 (Japan Standard Time)

*Each participant will have less than one hour for the presentation (to be kept within 20 minutes) and the subsequent Q&A session (for approximately 30 minutes).

(5)   Date and place of bid opening

・Date/time: 11:00am on Tuesday, 25 September 2018 (Japan Standard Time)

・Place: Rugby World Cup 2019 Organising Committee Headquarters in Tokyo

General Competitive Bidding Method (Comprehensive Evaluation)

(1)    The contract will be awarded according to the general competitive bidding method (based on comprehensive evaluation).

(2)   The successful bidder shall be the eligible supplier achieving the highest total combining the technical score and the pricing score.

(3)   If and when 2 or more participants happen to achieve the same total score, the one with the higher pricing score will be given precedence; if their pricing scores are no different, a draw will take place to determine the result.

(4)   Please refer to the details on the comprehensive evaluation method and the applicable evaluation criteria as provided in the RFP instructions.

Others

(1)    Language used for the contract process:  Japanese

(2)   Invalid bids:  Any bids by those who are not entitled to participate as described herein, or by those who have provided false information during the process or in any of the application documents, or by those who have violated any of the applicable requirements for the bidding shall NOT be deemed valid.

(3)   Negotiation during the process:  None

(4)   Drafting of the contract:  To be based on the contract (draft) distributed during the “Application Process (2)” above.

(5)   Briefing/orientation on the bidding process:  None

(6)   Any questions regarding the contents of the RFP Instructions et al. should be received during the period from Friday, 10 August 2018 until 17:00pm on Monday, 20 August 2018 (Japan standard time).

(7)   Others:  Please refer to the RFP Instructions for further details.

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo, Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your email in Japanese to the address above with the subject line: “Rugby World Cup 2019TM Japan: Venue Security Operation et al.”.

Attachments

- RFP Instructions

- Forms #1 and #3

 

 

 

Subject

Rugby World Cup 2019TM Japan: Venue Security Operation et al.

【Yokohama Venue】

RFP Period

Friday, 13 July 2018 to 17:00pm on Thursday, 9 August 2018

(Japan Standard Time)

Scope

Development of the Venue Security Plan for 2018:

※   The Venue Security Plan generally refers to the security plan covering each venue’s access control area surrounded by security fences et al.; but in the case of Tokyo stadium (Tokyo regional branch), such relevant facilities as match official training facilities, main media centre (provisional title), IBC (International Broadcast Centre) and Judicial facilities et al. will be included as well.

※   The Organising Committee is planning to have the required security services separately commissioned for each and every venue (even though it is possible that the same security service provider may be hired to cover multiple venues.)

Duration:  From the date of the contract until the end of March 2019

 

Terms and Duration of the 2019 Contract:

※     The Organising Committee shall take into consideration numerous factors of each security service provider selected for the development of the Venue Security Plan (e.g., business conditions, compliance with the applicable laws and regulations, workforce mobilisation capacity and compatibility with the budget et al.) in order to determine whether or not to commission the security services required during the Tournament Period.

※     Unless there are any complications, the Organising Committee shall proceed to outsource the additional operations [see (1), (2) and (3) below] upon consultation with the selected security service provider.  As for the operation described in (3) below, the arrangements will be made for outsourcing the necessary tasks and duties within the scope discussed and agreed with the selected security service provider.

(1)       Venue security operation -- from Apr 2019 to End of Dec 2019

(2)      Management of venue volunteers -- from Jul 2019 to End of Dec 2019

(3)      Security operation at relevant facilities (e.g., airport, station, Official Team Camp Site) -- from Apr 2019 to End of Dec 2019

Eligibility/

Participation Conditions

1.         A supplier to which the following A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

A)      A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

B)       A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

C)       A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)  

2.        “A”, “B” or “C” ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3.        A certified security service provider according to the Japanese Security Services Act.

4.        A security service provider who has not been subject to any disciplinary action beyond “business suspension” in violation of the Security Services Act since 1 April 2015.  (Please submit a signed pledge to the effect that no such disciplinary action has been imposed.)

5.        A security service provider capable of compensating for any damages caused in the course of business.  (Please submit a copy of the applicable liability insurance policy).

6.        A security service provider who has had sufficient experience since 1 April 2013 – specifically, security services at any major rugby tournament with more than 10,000 spectators in attendance and/or any international sports event of the similar or greater magnitude; or experience in crowd control/protection services at any such event of the similar or greater magnitude, preferably involving the use of portable metal detectors.

7.        A security service provider capable of assigning security staff in accordance with the implementation standards as provided in the Article 18 of the Security Services Act and the Article 2 of the Testing Regulations of the same Act -- in addition, approximately 30% to 50% of the screening staff standing by at each entrance gate for the spectators should be female.

8.        A security service provider capable of fully performing the required tasks and duties in Japanese.

9.        In the case of a consortium formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal, with at least one of the suppliers meeting the above requirements from 1 to 8.

Application Process

(1)    Application

・Any party interested in applying for the RFP is requested to fill out and send the Application Form, RFP Participation Eligibility Check Sheet and Non-Disclosure Declaration (using the designated templates), together with reference material for past business/project achievements (in free format) by e-mail to the address shown below (“Enquiries”) no later than 17:00pm on Friday, 9 August 2018 (Japan standard time).

・The Application Form, RFP Participation Eligibility Check Sheet and Non-Disclosure Declaration must be filled out in Japanese.

(2)   Distribution of contract (draft), specification, evaluation/scoring criteria

・These documents will be distributed free of charge to those participants who have submitted the signed Non-Disclosure Declaration, Application Form and RFP Participation Eligibility Check Sheet (see above), and who are deemed to have satisfactory met the aforementioned eligibility/participation conditions.

(3)   Submission of the technical proposal and the bidding form

・Please make sure that these documents are received by the Organising Committee no later than 17:00pm of Monday, 3 September 2018 (Japan Standard Time); in doing so, please note that the technical proposal should be submitted by e-mail and the bidding form should be submitted by post to the email address/address shown below (“Enquiries”).

(4)   Screening and Presentation based on the Technical Proposal

・Screening Process

Date: Tue. 4 – Thu. 6 September 2018 (Japan Standard Time)

Announcement of the screening results

Date: Fri. 7 September 2018

・Presentation

The selected participants will be requested to give a presentation (in Japanese) based on their technical proposal at the Organising Committee’s Headquarters:

Date: Mon. 10 – Fri. 21 September 2018 (Japan Standard Time)

*Each participant will have less than one hour for the presentation (to be kept within 20 minutes) and the subsequent Q&A session (for approximately 30 minutes).

(5)   Date and place of bid opening

・Date/time: 11:00am on Tuesday, 25 September 2018 (Japan Standard Time)

・Place: Rugby World Cup 2019 Organising Committee Headquarters in Tokyo

General Competitive Bidding Method (Comprehensive Evaluation)

(1)    The contract will be awarded according to the general competitive bidding method (based on comprehensive evaluation).

(2)   The successful bidder shall be the eligible supplier achieving the highest total combining the technical score and the pricing score.

(3)   If and when 2 or more participants happen to achieve the same total score, the one with the higher pricing score will be given precedence; if their pricing scores are no different, a draw will take place to determine the result.

(4)   Please refer to the details on the comprehensive evaluation method and the applicable evaluation criteria as provided in the RFP instructions.

Others

(1)    Language used for the contract process:  Japanese

(2)   Invalid bids:  Any bids by those who are not entitled to participate as described herein, or by those who have provided false information during the process or in any of the application documents, or by those who have violated any of the applicable requirements for the bidding shall NOT be deemed valid.

(3)   Negotiation during the process:  None

(4)   Drafting of the contract:  To be based on the contract (draft) distributed during the “Application Process (2)” above.

(5)   Briefing/orientation on the bidding process:  None

(6)   Any questions regarding the contents of the RFP Instructions et al. should be received during the period from Friday, 10 August 2018 until 17:00pm on Monday, 20 August 2018 (Japan standard time).

(7)   Others:  Please refer to the RFP Instructions for further details.

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo, Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your email in Japanese to the address above with the subject line: “Rugby World Cup 2019TM Japan: Venue Security Operation et al.”.

Attachments

- RFP Instructions

- Forms #1 and #3

 

 

 

Subject

Rugby World Cup 2019TM Japan: Venue Security Operation et al.

【Shizuoka Venue】

RFP Period

Friday, 13 July 2018 to 17:00pm on Thursday, 9 August 2018

(Japan Standard Time)

Scope

Development of the Venue Security Plan for 2018:

※   The Venue Security Plan generally refers to the security plan covering each venue’s access control area surrounded by security fences et al.; but in the case of Tokyo stadium (Tokyo regional branch), such relevant facilities as match official training facilities, main media centre (provisional title), IBC (International Broadcast Centre) and Judicial facilities et al. will be included as well.

※   The Organising Committee is planning to have the required security services separately commissioned for each and every venue (even though it is possible that the same security service provider may be hired to cover multiple venues.)

Duration:  From the date of the contract until the end of March 2019

 

Terms and Duration of the 2019 Contract:

※     The Organising Committee shall take into consideration numerous factors of each security service provider selected for the development of the Venue Security Plan (e.g., business conditions, compliance with the applicable laws and regulations, workforce mobilisation capacity and compatibility with the budget et al.) in order to determine whether or not to commission the security services required during the Tournament Period.

※     Unless there are any complications, the Organising Committee shall proceed to outsource the additional operations [see (1), (2) and (3) below] upon consultation with the selected security service provider.  As for the operation described in (3) below, the arrangements will be made for outsourcing the necessary tasks and duties within the scope discussed and agreed with the selected security service provider.

(1)       Venue security operation -- from Apr 2019 to End of Dec 2019

(2)      Management of venue volunteers -- from Jul 2019 to End of Dec 2019

(3)      Security operation at relevant facilities (e.g., airport, station, Official Team Camp Site) -- from Apr 2019 to End of Dec 2019

Eligibility/

Participation Conditions

1.         A supplier to which the following A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

A)      A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

B)       A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

C)       A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)  

2.        “A”, “B” or “C” ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3.        A certified security service provider according to the Japanese Security Services Act.

4.        A security service provider who has not been subject to any disciplinary action beyond “business suspension” in violation of the Security Services Act since 1 April 2015.  (Please submit a signed pledge to the effect that no such disciplinary action has been imposed.)

5.        A security service provider capable of compensating for any damages caused in the course of business.  (Please submit a copy of the applicable liability insurance policy).

6.        A security service provider who has had sufficient experience since 1 April 2013 – specifically, security services at any major rugby tournament with more than 10,000 spectators in attendance and/or any international sports event of the similar or greater magnitude; or experience in crowd control/protection services at any such event of the similar or greater magnitude, preferably involving the use of portable metal detectors.

7.        A security service provider capable of assigning security staff in accordance with the implementation standards as provided in the Article 18 of the Security Services Act and the Article 2 of the Testing Regulations of the same Act -- in addition, approximately 30% to 50% of the screening staff standing by at each entrance gate for the spectators should be female.

8.        A security service provider capable of fully performing the required tasks and duties in Japanese.

9.        In the case of a consortium formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal, with at least one of the suppliers meeting the above requirements from 1 to 8.

Application Process

(1)    Application

・Any party interested in applying for the RFP is requested to fill out and send the Application Form, RFP Participation Eligibility Check Sheet and Non-Disclosure Declaration (using the designated templates), together with reference material for past business/project achievements (in free format) by e-mail to the address shown below (“Enquiries”) no later than 17:00pm on Friday, 9 August 2018 (Japan standard time).

・The Application Form, RFP Participation Eligibility Check Sheet and Non-Disclosure Declaration must be filled out in Japanese.

(2)   Distribution of contract (draft), specification, evaluation/scoring criteria

・These documents will be distributed free of charge to those participants who have submitted the signed Non-Disclosure Declaration, Application Form and RFP Participation Eligibility Check Sheet (see above), and who are deemed to have satisfactory met the aforementioned eligibility/participation conditions.

(3)   Submission of the technical proposal and the bidding form

・Please make sure that these documents are received by the Organising Committee no later than 17:00pm of Monday, 3 September 2018 (Japan Standard Time); in doing so, please note that the technical proposal should be submitted by e-mail and the bidding form should be submitted by post to the email address/address shown below (“Enquiries”).

(4)   Screening and Presentation based on the Technical Proposal

・Screening Process

Date: Tue. 4 – Thu. 6 September 2018 (Japan Standard Time)

Announcement of the screening results

Date: Fri. 7 September 2018

・Presentation

The selected participants will be requested to give a presentation (in Japanese) based on their technical proposal at the Organising Committee’s Headquarters:

Date: Mon. 10 – Fri. 21 September 2018 (Japan Standard Time)

*Each participant will have less than one hour for the presentation (to be kept within 20 minutes) and the subsequent Q&A session (for approximately 30 minutes).

(5)   Date and place of bid opening

・Date/time: 11:00am on Tuesday, 25 September 2018 (Japan Standard Time)

・Place: Rugby World Cup 2019 Organising Committee Headquarters in Tokyo

General Competitive Bidding Method (Comprehensive Evaluation)

(1)    The contract will be awarded according to the general competitive bidding method (based on comprehensive evaluation).

(2)   The successful bidder shall be the eligible supplier achieving the highest total combining the technical score and the pricing score.

(3)   If and when 2 or more participants happen to achieve the same total score, the one with the higher pricing score will be given precedence; if their pricing scores are no different, a draw will take place to determine the result.

(4)   Please refer to the details on the comprehensive evaluation method and the applicable evaluation criteria as provided in the RFP instructions.

Others

(1)    Language used for the contract process:  Japanese

(2)   Invalid bids:  Any bids by those who are not entitled to participate as described herein, or by those who have provided false information during the process or in any of the application documents, or by those who have violated any of the applicable requirements for the bidding shall NOT be deemed valid.

(3)   Negotiation during the process:  None

(4)   Drafting of the contract:  To be based on the contract (draft) distributed during the “Application Process (2)” above.

(5)   Briefing/orientation on the bidding process:  None

(6)   Any questions regarding the contents of the RFP Instructions et al. should be received during the period from Friday, 10 August 2018 until 17:00pm on Monday, 20 August 2018 (Japan standard time).

(7)   Others:  Please refer to the RFP Instructions for further details.

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo, Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your email in Japanese to the address above with the subject line: “Rugby World Cup 2019TM Japan: Venue Security Operation et al.”.

Attachments

- RFP Instructions

- Forms #1 and #3

 

 

 

Subject

Rugby World Cup 2019TM Japan: Venue Security Operation et al.

【Toyota Venue】

RFP Period

Friday, 13 July 2018 to 17:00pm on Thursday, 9 August 2018

(Japan Standard Time)

Scope

Development of the Venue Security Plan for 2018:

※   The Venue Security Plan generally refers to the security plan covering each venue’s access control area surrounded by security fences et al.; but in the case of Tokyo stadium (Tokyo regional branch), such relevant facilities as match official training facilities, main media centre (provisional title), IBC (International Broadcast Centre) and Judicial facilities et al. will be included as well.

※   The Organising Committee is planning to have the required security services separately commissioned for each and every venue (even though it is possible that the same security service provider may be hired to cover multiple venues.)

Duration:  From the date of the contract until the end of March 2019

 

Terms and Duration of the 2019 Contract:

※     The Organising Committee shall take into consideration numerous factors of each security service provider selected for the development of the Venue Security Plan (e.g., business conditions, compliance with the applicable laws and regulations, workforce mobilisation capacity and compatibility with the budget et al.) in order to determine whether or not to commission the security services required during the Tournament Period.

※     Unless there are any complications, the Organising Committee shall proceed to outsource the additional operations [see (1), (2) and (3) below] upon consultation with the selected security service provider.  As for the operation described in (3) below, the arrangements will be made for outsourcing the necessary tasks and duties within the scope discussed and agreed with the selected security service provider.

(1)       Venue security operation -- from Apr 2019 to End of Dec 2019

(2)      Management of venue volunteers -- from Jul 2019 to End of Dec 2019

(3)      Security operation at relevant facilities (e.g., airport, station, Official Team Camp Site) -- from Apr 2019 to End of Dec 2019

Eligibility/

Participation Conditions

1.         A supplier to which the following A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

A)      A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

B)       A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

C)       A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)  

2.        “A”, “B” or “C” ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3.        A certified security service provider according to the Japanese Security Services Act.

4.        A security service provider who has not been subject to any disciplinary action beyond “business suspension” in violation of the Security Services Act since 1 April 2015.  (Please submit a signed pledge to the effect that no such disciplinary action has been imposed.)

5.        A security service provider capable of compensating for any damages caused in the course of business.  (Please submit a copy of the applicable liability insurance policy).

6.        A security service provider who has had sufficient experience since 1 April 2013 – specifically, security services at any major rugby tournament with more than 10,000 spectators in attendance and/or any international sports event of the similar or greater magnitude; or experience in crowd control/protection services at any such event of the similar or greater magnitude, preferably involving the use of portable metal detectors.

7.        A security service provider capable of assigning security staff in accordance with the implementation standards as provided in the Article 18 of the Security Services Act and the Article 2 of the Testing Regulations of the same Act -- in addition, approximately 30% to 50% of the screening staff standing by at each entrance gate for the spectators should be female.

8.        A security service provider capable of fully performing the required tasks and duties in Japanese.

9.        In the case of a consortium formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal, with at least one of the suppliers meeting the above requirements from 1 to 8.

Application Process

(1)    Application

・Any party interested in applying for the RFP is requested to fill out and send the Application Form, RFP Participation Eligibility Check Sheet and Non-Disclosure Declaration (using the designated templates), together with reference material for past business/project achievements (in free format) by e-mail to the address shown below (“Enquiries”) no later than 17:00pm on Friday, 9 August 2018 (Japan standard time).

・The Application Form, RFP Participation Eligibility Check Sheet and Non-Disclosure Declaration must be filled out in Japanese.

(2)   Distribution of contract (draft), specification, evaluation/scoring criteria

・These documents will be distributed free of charge to those participants who have submitted the signed Non-Disclosure Declaration, Application Form and RFP Participation Eligibility Check Sheet (see above), and who are deemed to have satisfactory met the aforementioned eligibility/participation conditions.

(3)   Submission of the technical proposal and the bidding form

・Please make sure that these documents are received by the Organising Committee no later than 17:00pm of Monday, 3 September 2018 (Japan Standard Time); in doing so, please note that the technical proposal should be submitted by e-mail and the bidding form should be submitted by post to the email address/address shown below (“Enquiries”).

(4)   Screening and Presentation based on the Technical Proposal

・Screening Process

Date: Tue. 4 – Thu. 6 September 2018 (Japan Standard Time)

Announcement of the screening results

Date: Fri. 7 September 2018

・Presentation

The selected participants will be requested to give a presentation (in Japanese) based on their technical proposal at the Organising Committee’s Headquarters:

Date: Mon. 10 – Fri. 21 September 2018 (Japan Standard Time)

*Each participant will have less than one hour for the presentation (to be kept within 20 minutes) and the subsequent Q&A session (for approximately 30 minutes).

(5)   Date and place of bid opening

・Date/time: 11:00am on Tuesday, 25 September 2018 (Japan Standard Time)

・Place: Rugby World Cup 2019 Organising Committee Headquarters in Tokyo

General Competitive Bidding Method (Comprehensive Evaluation)

(1)    The contract will be awarded according to the general competitive bidding method (based on comprehensive evaluation).

(2)   The successful bidder shall be the eligible supplier achieving the highest total combining the technical score and the pricing score.

(3)   If and when 2 or more participants happen to achieve the same total score, the one with the higher pricing score will be given precedence; if their pricing scores are no different, a draw will take place to determine the result.

(4)   Please refer to the details on the comprehensive evaluation method and the applicable evaluation criteria as provided in the RFP instructions.

Others

(1)    Language used for the contract process:  Japanese

(2)   Invalid bids:  Any bids by those who are not entitled to participate as described herein, or by those who have provided false information during the process or in any of the application documents, or by those who have violated any of the applicable requirements for the bidding shall NOT be deemed valid.

(3)   Negotiation during the process:  None

(4)   Drafting of the contract:  To be based on the contract (draft) distributed during the “Application Process (2)” above.

(5)   Briefing/orientation on the bidding process:  None

(6)   Any questions regarding the contents of the RFP Instructions et al. should be received during the period from Friday, 10 August 2018 until 17:00pm on Monday, 20 August 2018 (Japan standard time).

(7)   Others:  Please refer to the RFP Instructions for further details.

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo, Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your email in Japanese to the address above with the subject line: “Rugby World Cup 2019TM Japan: Venue Security Operation et al.”.

Attachments

- RFP Instructions

- Forms #1 and #3

 

 

 

Subject

Rugby World Cup 2019TM Japan: Venue Security Operation et al.

【Higashi-Osaka Venue】

RFP Period

Friday, 13 July 2018 to 17:00pm on Thursday, 9 August 2018

(Japan Standard Time)

Scope

Development of the Venue Security Plan for 2018:

※   The Venue Security Plan generally refers to the security plan covering each venue’s access control area surrounded by security fences et al.; but in the case of Tokyo stadium (Tokyo regional branch), such relevant facilities as match official training facilities, main media centre (provisional title), IBC (International Broadcast Centre) and Judicial facilities et al. will be included as well.

※   The Organising Committee is planning to have the required security services separately commissioned for each and every venue (even though it is possible that the same security service provider may be hired to cover multiple venues.)

Duration:  From the date of the contract until the end of March 2019

 

Terms and Duration of the 2019 Contract:

※     The Organising Committee shall take into consideration numerous factors of each security service provider selected for the development of the Venue Security Plan (e.g., business conditions, compliance with the applicable laws and regulations, workforce mobilisation capacity and compatibility with the budget et al.) in order to determine whether or not to commission the security services required during the Tournament Period.

※     Unless there are any complications, the Organising Committee shall proceed to outsource the additional operations [see (1), (2) and (3) below] upon consultation with the selected security service provider.  As for the operation described in (3) below, the arrangements will be made for outsourcing the necessary tasks and duties within the scope discussed and agreed with the selected security service provider.

(1)       Venue security operation -- from Apr 2019 to End of Dec 2019

(2)      Management of venue volunteers -- from Jul 2019 to End of Dec 2019

(3)      Security operation at relevant facilities (e.g., airport, station, Official Team Camp Site) -- from Apr 2019 to End of Dec 2019

Eligibility/

Participation Conditions

1.         A supplier to which the following A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

A)      A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

B)       A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

C)       A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)  

2.        “A”, “B” or “C” ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3.        A certified security service provider according to the Japanese Security Services Act.

4.        A security service provider who has not been subject to any disciplinary action beyond “business suspension” in violation of the Security Services Act since 1 April 2015.  (Please submit a signed pledge to the effect that no such disciplinary action has been imposed.)

5.        A security service provider capable of compensating for any damages caused in the course of business.  (Please submit a copy of the applicable liability insurance policy).

6.        A security service provider who has had sufficient experience since 1 April 2013 – specifically, security services at any major rugby tournament with more than 10,000 spectators in attendance and/or any international sports event of the similar or greater magnitude; or experience in crowd control/protection services at any such event of the similar or greater magnitude, preferably involving the use of portable metal detectors.

7.        A security service provider capable of assigning security staff in accordance with the implementation standards as provided in the Article 18 of the Security Services Act and the Article 2 of the Testing Regulations of the same Act -- in addition, approximately 30% to 50% of the screening staff standing by at each entrance gate for the spectators should be female.

8.        A security service provider capable of fully performing the required tasks and duties in Japanese.

9.        In the case of a consortium formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal, with at least one of the suppliers meeting the above requirements from 1 to 8.

Application Process

(1)    Application

・Any party interested in applying for the RFP is requested to fill out and send the Application Form, RFP Participation Eligibility Check Sheet and Non-Disclosure Declaration (using the designated templates), together with reference material for past business/project achievements (in free format) by e-mail to the address shown below (“Enquiries”) no later than 17:00pm on Friday, 9 August 2018 (Japan standard time).

・The Application Form, RFP Participation Eligibility Check Sheet and Non-Disclosure Declaration must be filled out in Japanese.

(2)   Distribution of contract (draft), specification, evaluation/scoring criteria

・These documents will be distributed free of charge to those participants who have submitted the signed Non-Disclosure Declaration, Application Form and RFP Participation Eligibility Check Sheet (see above), and who are deemed to have satisfactory met the aforementioned eligibility/participation conditions.

(3)   Submission of the technical proposal and the bidding form

・Please make sure that these documents are received by the Organising Committee no later than 17:00pm of Monday, 3 September 2018 (Japan Standard Time); in doing so, please note that the technical proposal should be submitted by e-mail and the bidding form should be submitted by post to the email address/address shown below (“Enquiries”).

(4)   Screening and Presentation based on the Technical Proposal

・Screening Process

Date: Tue. 4 – Thu. 6 September 2018 (Japan Standard Time)

Announcement of the screening results

Date: Fri. 7 September 2018

・Presentation

The selected participants will be requested to give a presentation (in Japanese) based on their technical proposal at the Organising Committee’s Headquarters:

Date: Mon. 10 – Fri. 21 September 2018 (Japan Standard Time)

*Each participant will have less than one hour for the presentation (to be kept within 20 minutes) and the subsequent Q&A session (for approximately 30 minutes).

(5)   Date and place of bid opening

・Date/time: 11:00am on Tuesday, 25 September 2018 (Japan Standard Time)

・Place: Rugby World Cup 2019 Organising Committee Headquarters in Tokyo

General Competitive Bidding Method (Comprehensive Evaluation)

(1)    The contract will be awarded according to the general competitive bidding method (based on comprehensive evaluation).

(2)   The successful bidder shall be the eligible supplier achieving the highest total combining the technical score and the pricing score.

(3)   If and when 2 or more participants happen to achieve the same total score, the one with the higher pricing score will be given precedence; if their pricing scores are no different, a draw will take place to determine the result.

(4)   Please refer to the details on the comprehensive evaluation method and the applicable evaluation criteria as provided in the RFP instructions.

Others

(1)    Language used for the contract process:  Japanese

(2)   Invalid bids:  Any bids by those who are not entitled to participate as described herein, or by those who have provided false information during the process or in any of the application documents, or by those who have violated any of the applicable requirements for the bidding shall NOT be deemed valid.

(3)   Negotiation during the process:  None

(4)   Drafting of the contract:  To be based on the contract (draft) distributed during the “Application Process (2)” above.

(5)   Briefing/orientation on the bidding process:  None

(6)   Any questions regarding the contents of the RFP Instructions et al. should be received during the period from Friday, 10 August 2018 until 17:00pm on Monday, 20 August 2018 (Japan standard time).

(7)   Others:  Please refer to the RFP Instructions for further details.

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo, Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your email in Japanese to the address above with the subject line: “Rugby World Cup 2019TM Japan: Venue Security Operation et al.”.

Attachments

- RFP Instructions

- Forms #1 and #3

 

 

 

Subject

Rugby World Cup 2019TM Japan: Venue Security Operation et al.

【Kobe Venue】

RFP Period

Friday, 13 July 2018 to 17:00pm on Thursday, 9 August 2018

(Japan Standard Time)

Scope

Development of the Venue Security Plan for 2018:

※   The Venue Security Plan generally refers to the security plan covering each venue’s access control area surrounded by security fences et al.; but in the case of Tokyo stadium (Tokyo regional branch), such relevant facilities as match official training facilities, main media centre (provisional title), IBC (International Broadcast Centre) and Judicial facilities et al. will be included as well.

※   The Organising Committee is planning to have the required security services separately commissioned for each and every venue (even though it is possible that the same security service provider may be hired to cover multiple venues.)

Duration:  From the date of the contract until the end of March 2019

 

Terms and Duration of the 2019 Contract:

※     The Organising Committee shall take into consideration numerous factors of each security service provider selected for the development of the Venue Security Plan (e.g., business conditions, compliance with the applicable laws and regulations, workforce mobilisation capacity and compatibility with the budget et al.) in order to determine whether or not to commission the security services required during the Tournament Period.

※     Unless there are any complications, the Organising Committee shall proceed to outsource the additional operations [see (1), (2) and (3) below] upon consultation with the selected security service provider.  As for the operation described in (3) below, the arrangements will be made for outsourcing the necessary tasks and duties within the scope discussed and agreed with the selected security service provider.

(1)       Venue security operation -- from Apr 2019 to End of Dec 2019

(2)      Management of venue volunteers -- from Jul 2019 to End of Dec 2019

(3)      Security operation at relevant facilities (e.g., airport, station, Official Team Camp Site) -- from Apr 2019 to End of Dec 2019

Eligibility/

Participation Conditions

1.         A supplier to which the following A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

A)      A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

B)       A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

C)       A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)  

2.        “A”, “B” or “C” ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3.        A certified security service provider according to the Japanese Security Services Act.

4.        A security service provider who has not been subject to any disciplinary action beyond “business suspension” in violation of the Security Services Act since 1 April 2015.  (Please submit a signed pledge to the effect that no such disciplinary action has been imposed.)

5.        A security service provider capable of compensating for any damages caused in the course of business.  (Please submit a copy of the applicable liability insurance policy).

6.        A security service provider who has had sufficient experience since 1 April 2013 – specifically, security services at any major rugby tournament with more than 10,000 spectators in attendance and/or any international sports event of the similar or greater magnitude; or experience in crowd control/protection services at any such event of the similar or greater magnitude, preferably involving the use of portable metal detectors.

7.        A security service provider capable of assigning security staff in accordance with the implementation standards as provided in the Article 18 of the Security Services Act and the Article 2 of the Testing Regulations of the same Act -- in addition, approximately 30% to 50% of the screening staff standing by at each entrance gate for the spectators should be female.

8.        A security service provider capable of fully performing the required tasks and duties in Japanese.

9.        In the case of a consortium formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal, with at least one of the suppliers meeting the above requirements from 1 to 8.

Application Process

(1)    Application

・Any party interested in applying for the RFP is requested to fill out and send the Application Form, RFP Participation Eligibility Check Sheet and Non-Disclosure Declaration (using the designated templates), together with reference material for past business/project achievements (in free format) by e-mail to the address shown below (“Enquiries”) no later than 17:00pm on Friday, 9 August 2018 (Japan standard time).

・The Application Form, RFP Participation Eligibility Check Sheet and Non-Disclosure Declaration must be filled out in Japanese.

(2)   Distribution of contract (draft), specification, evaluation/scoring criteria

・These documents will be distributed free of charge to those participants who have submitted the signed Non-Disclosure Declaration, Application Form and RFP Participation Eligibility Check Sheet (see above), and who are deemed to have satisfactory met the aforementioned eligibility/participation conditions.

(3)   Submission of the technical proposal and the bidding form

・Please make sure that these documents are received by the Organising Committee no later than 17:00pm of Monday, 3 September 2018 (Japan Standard Time); in doing so, please note that the technical proposal should be submitted by e-mail and the bidding form should be submitted by post to the email address/address shown below (“Enquiries”).

(4)   Screening and Presentation based on the Technical Proposal

・Screening Process

Date: Tue. 4 – Thu. 6 September 2018 (Japan Standard Time)

Announcement of the screening results

Date: Fri. 7 September 2018

・Presentation

The selected participants will be requested to give a presentation (in Japanese) based on their technical proposal at the Organising Committee’s Headquarters:

Date: Mon. 10 – Fri. 21 September 2018 (Japan Standard Time)

*Each participant will have less than one hour for the presentation (to be kept within 20 minutes) and the subsequent Q&A session (for approximately 30 minutes).

(5)   Date and place of bid opening

・Date/time: 11:00am on Tuesday, 25 September 2018 (Japan Standard Time)

・Place: Rugby World Cup 2019 Organising Committee Headquarters in Tokyo

General Competitive Bidding Method (Comprehensive Evaluation)

(1)    The contract will be awarded according to the general competitive bidding method (based on comprehensive evaluation).

(2)   The successful bidder shall be the eligible supplier achieving the highest total combining the technical score and the pricing score.

(3)   If and when 2 or more participants happen to achieve the same total score, the one with the higher pricing score will be given precedence; if their pricing scores are no different, a draw will take place to determine the result.

(4)   Please refer to the details on the comprehensive evaluation method and the applicable evaluation criteria as provided in the RFP instructions.

Others

(1)    Language used for the contract process:  Japanese

(2)   Invalid bids:  Any bids by those who are not entitled to participate as described herein, or by those who have provided false information during the process or in any of the application documents, or by those who have violated any of the applicable requirements for the bidding shall NOT be deemed valid.

(3)   Negotiation during the process:  None

(4)   Drafting of the contract:  To be based on the contract (draft) distributed during the “Application Process (2)” above.

(5)   Briefing/orientation on the bidding process:  None

(6)   Any questions regarding the contents of the RFP Instructions et al. should be received during the period from Friday, 10 August 2018 until 17:00pm on Monday, 20 August 2018 (Japan standard time).

(7)   Others:  Please refer to the RFP Instructions for further details.

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo, Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your email in Japanese to the address above with the subject line: “Rugby World Cup 2019TM Japan: Venue Security Operation et al.”.

Attachments

- RFP Instructions

- Forms #1 and #3

 

 

 

Subject

Rugby World Cup 2019TM Japan: Venue Security Operation et al.

【Fukuoka Venue】

RFP Period

Friday, 13 July 2018 to 17:00pm on Thursday, 9 August 2018

(Japan Standard Time)

Scope

Development of the Venue Security Plan for 2018:

※   The Venue Security Plan generally refers to the security plan covering each venue’s access control area surrounded by security fences et al.; but in the case of Tokyo stadium (Tokyo regional branch), such relevant facilities as match official training facilities, main media centre (provisional title), IBC (International Broadcast Centre) and Judicial facilities et al. will be included as well.

※   The Organising Committee is planning to have the required security services separately commissioned for each and every venue (even though it is possible that the same security service provider may be hired to cover multiple venues.)

Duration:  From the date of the contract until the end of March 2019

 

Terms and Duration of the 2019 Contract:

※     The Organising Committee shall take into consideration numerous factors of each security service provider selected for the development of the Venue Security Plan (e.g., business conditions, compliance with the applicable laws and regulations, workforce mobilisation capacity and compatibility with the budget et al.) in order to determine whether or not to commission the security services required during the Tournament Period.

※     Unless there are any complications, the Organising Committee shall proceed to outsource the additional operations [see (1), (2) and (3) below] upon consultation with the selected security service provider.  As for the operation described in (3) below, the arrangements will be made for outsourcing the necessary tasks and duties within the scope discussed and agreed with the selected security service provider.

(1)       Venue security operation -- from Apr 2019 to End of Dec 2019

(2)      Management of venue volunteers -- from Jul 2019 to End of Dec 2019

(3)      Security operation at relevant facilities (e.g., airport, station, Official Team Camp Site) -- from Apr 2019 to End of Dec 2019

Eligibility/

Participation Conditions

1.         A supplier to which the following A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

A)      A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

B)       A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

C)       A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)  

2.        “A”, “B” or “C” ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3.        A certified security service provider according to the Japanese Security Services Act.

4.        A security service provider who has not been subject to any disciplinary action beyond “business suspension” in violation of the Security Services Act since 1 April 2015.  (Please submit a signed pledge to the effect that no such disciplinary action has been imposed.)

5.        A security service provider capable of compensating for any damages caused in the course of business.  (Please submit a copy of the applicable liability insurance policy).

6.        A security service provider who has had sufficient experience since 1 April 2013 – specifically, security services at any major rugby tournament with more than 10,000 spectators in attendance and/or any international sports event of the similar or greater magnitude; or experience in crowd control/protection services at any such event of the similar or greater magnitude, preferably involving the use of portable metal detectors.

7.        A security service provider capable of assigning security staff in accordance with the implementation standards as provided in the Article 18 of the Security Services Act and the Article 2 of the Testing Regulations of the same Act -- in addition, approximately 30% to 50% of the screening staff standing by at each entrance gate for the spectators should be female.

8.        A security service provider capable of fully performing the required tasks and duties in Japanese.

9.        In the case of a consortium formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal, with at least one of the suppliers meeting the above requirements from 1 to 8.

Application Process

(1)    Application

・Any party interested in applying for the RFP is requested to fill out and send the Application Form, RFP Participation Eligibility Check Sheet and Non-Disclosure Declaration (using the designated templates), together with reference material for past business/project achievements (in free format) by e-mail to the address shown below (“Enquiries”) no later than 17:00pm on Friday, 9 August 2018 (Japan standard time).

・The Application Form, RFP Participation Eligibility Check Sheet and Non-Disclosure Declaration must be filled out in Japanese.

(2)   Distribution of contract (draft), specification, evaluation/scoring criteria

・These documents will be distributed free of charge to those participants who have submitted the signed Non-Disclosure Declaration, Application Form and RFP Participation Eligibility Check Sheet (see above), and who are deemed to have satisfactory met the aforementioned eligibility/participation conditions.

(3)   Submission of the technical proposal and the bidding form

・Please make sure that these documents are received by the Organising Committee no later than 17:00pm of Monday, 3 September 2018 (Japan Standard Time); in doing so, please note that the technical proposal should be submitted by e-mail and the bidding form should be submitted by post to the email address/address shown below (“Enquiries”).

(4)   Screening and Presentation based on the Technical Proposal

・Screening Process

Date: Tue. 4 – Thu. 6 September 2018 (Japan Standard Time)

Announcement of the screening results

Date: Fri. 7 September 2018

・Presentation

The selected participants will be requested to give a presentation (in Japanese) based on their technical proposal at the Organising Committee’s Headquarters:

Date: Mon. 10 – Fri. 21 September 2018 (Japan Standard Time)

*Each participant will have less than one hour for the presentation (to be kept within 20 minutes) and the subsequent Q&A session (for approximately 30 minutes).

(5)   Date and place of bid opening

・Date/time: 11:00am on Tuesday, 25 September 2018 (Japan Standard Time)

・Place: Rugby World Cup 2019 Organising Committee Headquarters in Tokyo

General Competitive Bidding Method (Comprehensive Evaluation)

(1)    The contract will be awarded according to the general competitive bidding method (based on comprehensive evaluation).

(2)   The successful bidder shall be the eligible supplier achieving the highest total combining the technical score and the pricing score.

(3)   If and when 2 or more participants happen to achieve the same total score, the one with the higher pricing score will be given precedence; if their pricing scores are no different, a draw will take place to determine the result.

(4)   Please refer to the details on the comprehensive evaluation method and the applicable evaluation criteria as provided in the RFP instructions.

Others

(1)    Language used for the contract process:  Japanese

(2)   Invalid bids:  Any bids by those who are not entitled to participate as described herein, or by those who have provided false information during the process or in any of the application documents, or by those who have violated any of the applicable requirements for the bidding shall NOT be deemed valid.

(3)   Negotiation during the process:  None

(4)   Drafting of the contract:  To be based on the contract (draft) distributed during the “Application Process (2)” above.

(5)   Briefing/orientation on the bidding process:  None

(6)   Any questions regarding the contents of the RFP Instructions et al. should be received during the period from Friday, 10 August 2018 until 17:00pm on Monday, 20 August 2018 (Japan standard time).

(7)   Others:  Please refer to the RFP Instructions for further details.

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo, Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your email in Japanese to the address above with the subject line: “Rugby World Cup 2019TM Japan: Venue Security Operation et al.”.

Attachments

- RFP Instructions

- Forms #1 and #3

 

 

 

Subject

Rugby World Cup 2019TM Japan: Venue Security Operation et al.

【Kumamoto Venue】

RFP Period

Friday, 13 July 2018 to 17:00pm on Thursday, 9 August 2018

(Japan Standard Time)

Scope

Development of the Venue Security Plan for 2018:

※   The Venue Security Plan generally refers to the security plan covering each venue’s access control area surrounded by security fences et al.; but in the case of Tokyo stadium (Tokyo regional branch), such relevant facilities as match official training facilities, main media centre (provisional title), IBC (International Broadcast Centre) and Judicial facilities et al. will be included as well.

※   The Organising Committee is planning to have the required security services separately commissioned for each and every venue (even though it is possible that the same security service provider may be hired to cover multiple venues.)

Duration:  From the date of the contract until the end of March 2019

 

Terms and Duration of the 2019 Contract:

※     The Organising Committee shall take into consideration numerous factors of each security service provider selected for the development of the Venue Security Plan (e.g., business conditions, compliance with the applicable laws and regulations, workforce mobilisation capacity and compatibility with the budget et al.) in order to determine whether or not to commission the security services required during the Tournament Period.

※     Unless there are any complications, the Organising Committee shall proceed to outsource the additional operations [see (1), (2) and (3) below] upon consultation with the selected security service provider.  As for the operation described in (3) below, the arrangements will be made for outsourcing the necessary tasks and duties within the scope discussed and agreed with the selected security service provider.

(1)       Venue security operation -- from Apr 2019 to End of Dec 2019

(2)      Management of venue volunteers -- from Jul 2019 to End of Dec 2019

(3)      Security operation at relevant facilities (e.g., airport, station, Official Team Camp Site) -- from Apr 2019 to End of Dec 2019

Eligibility/

Participation Conditions

1.         A supplier to which the following A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

A)      A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

B)       A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

C)       A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)  

2.        “A”, “B” or “C” ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3.        A certified security service provider according to the Japanese Security Services Act.

4.        A security service provider who has not been subject to any disciplinary action beyond “business suspension” in violation of the Security Services Act since 1 April 2015.  (Please submit a signed pledge to the effect that no such disciplinary action has been imposed.)

5.        A security service provider capable of compensating for any damages caused in the course of business.  (Please submit a copy of the applicable liability insurance policy).

6.        A security service provider who has had sufficient experience since 1 April 2013 – specifically, security services at any major rugby tournament with more than 10,000 spectators in attendance and/or any international sports event of the similar or greater magnitude; or experience in crowd control/protection services at any such event of the similar or greater magnitude, preferably involving the use of portable metal detectors.

7.        A security service provider capable of assigning security staff in accordance with the implementation standards as provided in the Article 18 of the Security Services Act and the Article 2 of the Testing Regulations of the same Act -- in addition, approximately 30% to 50% of the screening staff standing by at each entrance gate for the spectators should be female.

8.        A security service provider capable of fully performing the required tasks and duties in Japanese.

9.        In the case of a consortium formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal, with at least one of the suppliers meeting the above requirements from 1 to 8.

Application Process

(1)    Application

・Any party interested in applying for the RFP is requested to fill out and send the Application Form, RFP Participation Eligibility Check Sheet and Non-Disclosure Declaration (using the designated templates), together with reference material for past business/project achievements (in free format) by e-mail to the address shown below (“Enquiries”) no later than 17:00pm on Friday, 9 August 2018 (Japan standard time).

・The Application Form, RFP Participation Eligibility Check Sheet and Non-Disclosure Declaration must be filled out in Japanese.

(2)   Distribution of contract (draft), specification, evaluation/scoring criteria

・These documents will be distributed free of charge to those participants who have submitted the signed Non-Disclosure Declaration, Application Form and RFP Participation Eligibility Check Sheet (see above), and who are deemed to have satisfactory met the aforementioned eligibility/participation conditions.

(3)   Submission of the technical proposal and the bidding form

・Please make sure that these documents are received by the Organising Committee no later than 17:00pm of Monday, 3 September 2018 (Japan Standard Time); in doing so, please note that the technical proposal should be submitted by e-mail and the bidding form should be submitted by post to the email address/address shown below (“Enquiries”).

(4)   Screening and Presentation based on the Technical Proposal

・Screening Process

Date: Tue. 4 – Thu. 6 September 2018 (Japan Standard Time)

Announcement of the screening results

Date: Fri. 7 September 2018

・Presentation

The selected participants will be requested to give a presentation (in Japanese) based on their technical proposal at the Organising Committee’s Headquarters:

Date: Mon. 10 – Fri. 21 September 2018 (Japan Standard Time)

*Each participant will have less than one hour for the presentation (to be kept within 20 minutes) and the subsequent Q&A session (for approximately 30 minutes).

(5)   Date and place of bid opening

・Date/time: 11:00am on Tuesday, 25 September 2018 (Japan Standard Time)

・Place: Rugby World Cup 2019 Organising Committee Headquarters in Tokyo

General Competitive Bidding Method (Comprehensive Evaluation)

(1)    The contract will be awarded according to the general competitive bidding method (based on comprehensive evaluation).

(2)   The successful bidder shall be the eligible supplier achieving the highest total combining the technical score and the pricing score.

(3)   If and when 2 or more participants happen to achieve the same total score, the one with the higher pricing score will be given precedence; if their pricing scores are no different, a draw will take place to determine the result.

(4)   Please refer to the details on the comprehensive evaluation method and the applicable evaluation criteria as provided in the RFP instructions.

Others

(1)    Language used for the contract process:  Japanese

(2)   Invalid bids:  Any bids by those who are not entitled to participate as described herein, or by those who have provided false information during the process or in any of the application documents, or by those who have violated any of the applicable requirements for the bidding shall NOT be deemed valid.

(3)   Negotiation during the process:  None

(4)   Drafting of the contract:  To be based on the contract (draft) distributed during the “Application Process (2)” above.

(5)   Briefing/orientation on the bidding process:  None

(6)   Any questions regarding the contents of the RFP Instructions et al. should be received during the period from Friday, 10 August 2018 until 17:00pm on Monday, 20 August 2018 (Japan standard time).

(7)   Others:  Please refer to the RFP Instructions for further details.

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo, Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your email in Japanese to the address above with the subject line: “Rugby World Cup 2019TM Japan: Venue Security Operation et al.”.

Attachments

- RFP Instructions

- Forms #1 and #3

 

 

 

Subject

Rugby World Cup 2019TM Japan: Venue Security Operation et al.

【Oita Venue】

RFP Period

Friday, 13 July 2018 to 17:00pm on Thursday, 9 August 2018

(Japan Standard Time)

Scope

Development of the Venue Security Plan for 2018:

※   The Venue Security Plan generally refers to the security plan covering each venue’s access control area surrounded by security fences et al.; but in the case of Tokyo stadium (Tokyo regional branch), such relevant facilities as match official training facilities, main media centre (provisional title), IBC (International Broadcast Centre) and Judicial facilities et al. will be included as well.

※   The Organising Committee is planning to have the required security services separately commissioned for each and every venue (even though it is possible that the same security service provider may be hired to cover multiple venues.)

Duration:  From the date of the contract until the end of March 2019

 

Terms and Duration of the 2019 Contract:

※     The Organising Committee shall take into consideration numerous factors of each security service provider selected for the development of the Venue Security Plan (e.g., business conditions, compliance with the applicable laws and regulations, workforce mobilisation capacity and compatibility with the budget et al.) in order to determine whether or not to commission the security services required during the Tournament Period.

※     Unless there are any complications, the Organising Committee shall proceed to outsource the additional operations [see (1), (2) and (3) below] upon consultation with the selected security service provider.  As for the operation described in (3) below, the arrangements will be made for outsourcing the necessary tasks and duties within the scope discussed and agreed with the selected security service provider.

(1)       Venue security operation -- from Apr 2019 to End of Dec 2019

(2)      Management of venue volunteers -- from Jul 2019 to End of Dec 2019

(3)      Security operation at relevant facilities (e.g., airport, station, Official Team Camp Site) -- from Apr 2019 to End of Dec 2019

Eligibility/

Participation Conditions

1.         A supplier to which the following A), B) and C) do not apply (same with any member of a consortium or business cooperative [Jigyo-kyodo-kumiai]):

A)      A person (or entity) who does not have any legal capacity to enter into a contract in relation to the relevant transaction.

B)       A person (or entity) who has received a ruling for the commencement of bankruptcy proceedings and who has not had his/her rights restored.

C)       A person (or entity) who is substantially controlled by an organized crime group (Boryokudan) prescribed in Article 2, Item 2 of the “Act to Prevent Unjust Acts by Organized Crime Group Members” (Act No. 77 of 1991) or similar person (or entity)  

2.        “A”, “B” or “C” ranked suppliers based on the eligibility standard for the tender participation in the provision of services defined by the Japanese government agencies (2016, 2017 and 2018 versions).

3.        A certified security service provider according to the Japanese Security Services Act.

4.        A security service provider who has not been subject to any disciplinary action beyond “business suspension” in violation of the Security Services Act since 1 April 2015.  (Please submit a signed pledge to the effect that no such disciplinary action has been imposed.)

5.        A security service provider capable of compensating for any damages caused in the course of business.  (Please submit a copy of the applicable liability insurance policy).

6.        A security service provider who has had sufficient experience since 1 April 2013 – specifically, security services at any major rugby tournament with more than 10,000 spectators in attendance and/or any international sports event of the similar or greater magnitude; or experience in crowd control/protection services at any such event of the similar or greater magnitude, preferably involving the use of portable metal detectors.

7.        A security service provider capable of assigning security staff in accordance with the implementation standards as provided in the Article 18 of the Security Services Act and the Article 2 of the Testing Regulations of the same Act -- in addition, approximately 30% to 50% of the screening staff standing by at each entrance gate for the spectators should be female.

8.        A security service provider capable of fully performing the required tasks and duties in Japanese.

9.        In the case of a consortium formed by multiple suppliers, the representative supplier should be clearly indicated in the proposal, with at least one of the suppliers meeting the above requirements from 1 to 8.

Application Process

(1)    Application

・Any party interested in applying for the RFP is requested to fill out and send the Application Form, RFP Participation Eligibility Check Sheet and Non-Disclosure Declaration (using the designated templates), together with reference material for past business/project achievements (in free format) by e-mail to the address shown below (“Enquiries”) no later than 17:00pm on Friday, 9 August 2018 (Japan standard time).

・The Application Form, RFP Participation Eligibility Check Sheet and Non-Disclosure Declaration must be filled out in Japanese.

(2)   Distribution of contract (draft), specification, evaluation/scoring criteria

・These documents will be distributed free of charge to those participants who have submitted the signed Non-Disclosure Declaration, Application Form and RFP Participation Eligibility Check Sheet (see above), and who are deemed to have satisfactory met the aforementioned eligibility/participation conditions.

(3)   Submission of the technical proposal and the bidding form

・Please make sure that these documents are received by the Organising Committee no later than 17:00pm of Monday, 3 September 2018 (Japan Standard Time); in doing so, please note that the technical proposal should be submitted by e-mail and the bidding form should be submitted by post to the email address/address shown below (“Enquiries”).

(4)   Screening and Presentation based on the Technical Proposal

・Screening Process

Date: Tue. 4 – Thu. 6 September 2018 (Japan Standard Time)

Announcement of the screening results

Date: Fri. 7 September 2018

・Presentation

The selected participants will be requested to give a presentation (in Japanese) based on their technical proposal at the Organising Committee’s Headquarters:

Date: Mon. 10 – Fri. 21 September 2018 (Japan Standard Time)

*Each participant will have less than one hour for the presentation (to be kept within 20 minutes) and the subsequent Q&A session (for approximately 30 minutes).

(5)   Date and place of bid opening

・Date/time: 11:00am on Tuesday, 25 September 2018 (Japan Standard Time)

・Place: Rugby World Cup 2019 Organising Committee Headquarters in Tokyo

General Competitive Bidding Method (Comprehensive Evaluation)

(1)    The contract will be awarded according to the general competitive bidding method (based on comprehensive evaluation).

(2)   The successful bidder shall be the eligible supplier achieving the highest total combining the technical score and the pricing score.

(3)   If and when 2 or more participants happen to achieve the same total score, the one with the higher pricing score will be given precedence; if their pricing scores are no different, a draw will take place to determine the result.

(4)   Please refer to the details on the comprehensive evaluation method and the applicable evaluation criteria as provided in the RFP instructions.

Others

(1)    Language used for the contract process:  Japanese

(2)   Invalid bids:  Any bids by those who are not entitled to participate as described herein, or by those who have provided false information during the process or in any of the application documents, or by those who have violated any of the applicable requirements for the bidding shall NOT be deemed valid.

(3)   Negotiation during the process:  None

(4)   Drafting of the contract:  To be based on the contract (draft) distributed during the “Application Process (2)” above.

(5)   Briefing/orientation on the bidding process:  None

(6)   Any questions regarding the contents of the RFP Instructions et al. should be received during the period from Friday, 10 August 2018 until 17:00pm on Monday, 20 August 2018 (Japan standard time).

(7)   Others:  Please refer to the RFP Instructions for further details.

Enquiries

Rugby World Cup 2019 Organising Committee

Address: Nippon Seinenkan Japan Sport Council Building

 4-1 Kasumigaoka, Shinjuku-ku, Tokyo, Japan 160-0013

E-mail: choutatsu-purocurement@japanrugby2019.or.jp

*Please send your email in Japanese to the address above with the subject line: “Rugby World Cup 2019TM Japan: Venue Security Operation et al.”.

Attachments

- RFP Instructions

- Forms #1 and #3

 

 

 

 

Subject 【CLOSED】Rugby World Cup 2019™ Japan: This Request for Information is for weather service vendors to propose available services to the Rugby World Cup 2019TM Organising Committee for the future selection of a weather information service provider who will provide weather information as well as manual documentation support to the tournament
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Official Team Camp Training Ground Upgrade Work
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Proposal-Based Competitive Bidding for Commissioning of the Opening Ceremony-Related Services
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Procurement of Rugby Supplies
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Appointment of Rugby News Service Supplier
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Workforce Uniform Supply and Management
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Planning and Operation of the Official Volunteer Programme Interview Road Show
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Proposal-Based Competitive Bidding for Commissioning of Sports Presentation-Related Services
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Crowd Modelling and Analysis
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Request for Information on Catering procurement
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Test of the temporary gym installs on an official team camp venue
Subject 【CLOSED】Submission of Proposals Regarding the “Volunteer Programme Opening Event of the Rugby World Cup 2019™ Outsourcing”
Subject 【CLOSED】Submission of Proposals Regarding the “Rugby World Cup 2019 ™ Japan Volunteer program PR video production Outsourcing”
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Procurement of Rental PCs for Organising Committee Staff
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Local Organising Committee Network Construction and IP Telephone Implementation
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Procurement of the Tournament Network Equipment
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Submission of Proposals Regarding the “Outsourcing of the Promotional Work in Preparation for the 19th March Host City Pre-Sales of the Rugby World Cup 2019™ Ticket”
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Development and Implementation of the Tournament Management System
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Request for Information Regarding the Match Official Communication System
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Submission of Proposals Regarding the “Outsourcing of the Promotional Work in Preparation for the Start of the Rugby World Cup 2019TM Ticket Sales”
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Pronouncement on the prior confirmation of the discretionary contract on ”Rugby World Cup 2019TM Japan: High Level Design Review of the Tournament Network"
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Consignment of the Tournament Network Integration
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Catering Procurement Planning
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Request for Proposal on Detailed Design of the Tournament Network
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Volunteer Recruitment Portal Service Provision and Support
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Consignment of Design of Items, Manufacture Control, Item Production and Delivery Control for City Dressing
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Consignment of the Fundamental Planning, Cost Estimation and Design of Items for Venue Dressing and Venue Wayfinding & Signage
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Fundamental Planning and Design for Temporary Overlay
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Project Management for Temporary Overlay
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Accommodation and Transport Centre Operations
Subject 【CLOSED】Rugby World Cup 2019™ Japan: Ticketing Supplier